Business Development Executive Assistant
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Key skills for this role
About the Role
Anotech is hiring a Business Development Executive Assistant for a contract role in Doha, Qatar, supporting business operations in the energy/oil & gas sector. Responsibilities include executive support, logistics coordination, HSE compliance, commercial activities, and document management.
Key Skills for This Role
Responsibilities
- Provide executive support including calendar management, meeting coordination, travel arrangements, and confidential communications
- Prepare presentations, reports, meeting materials, and executive correspondence
- Manage logistics coordination, mission planning, travel, accommodation, visas, and visitor arrangements
- Support HSE, Integrity, and Compliance requirements in line with company policies
- Maintain document management systems and archive key Division records
- Track deliverables, deadlines, and follow ups to ensure timely execution of priorities
- Support commercial activities including quotations, RFS tracking, invoice follow up, and coordination with Finance and HQ teams
- Coordinate onboarding/offboarding activities for staff and secondees
- Assist with offshore and medical pass applications and facility coordination
- Maintain internal guidelines and processes related to Technical Service Agreements (TSAs)
Requirements
- 5+ years of experience as an Executive Assistant, preferably within the energy, oil & gas, or international operations sector
- Strong organizational and multitasking skills with attention to detail
- Experience supporting senior executives in a fast paced environment
- Excellent communication and stakeholder management skills
- Ability to handle confidential information with professionalism
- Strong proficiency in administrative tools, reporting, and document management
Full Job Posting
Role Overview
- This role offers an exciting opportunity to work in a complex international energy/oil & gas environment, supporting business operations, executive coordination, HSE compliance, commercial activities, data management, and logistics.
Key Responsibilities
- Provide executive support including calendar management, meeting coordination, travel arrangements, and confidential communications
- Prepare presentations, reports, meeting materials, and executive correspondence
- Manage logistics coordination, mission planning, travel, accommodation, visas, and visitor arrangements
- Support HSE, Integrity, and Compliance requirements in line with company policies
- Maintain document management systems and archive key Division records
- Track deliverables, deadlines, and follow ups to ensure timely execution of priorities
- Support commercial activities including quotations, RFS tracking, invoice follow up, and coordination with Finance and HQ teams
- Coordinate onboarding/offboarding activities for staff and secondees
- Assist with offshore and medical pass applications and facility coordination
- Maintain internal guidelines and processes related to Technical Service Agreements (TSAs)
Requirements
- 5+ years of experience as an Executive Assistant, preferably within the energy, oil & gas, or international operations sector
- Strong organizational and multitasking skills with attention to detail
- Experience supporting senior executives in a fast paced environment
- Excellent communication and stakeholder management skills
- Ability to handle confidential information with professionalism
- Strong proficiency in administrative tools, reporting, and document management
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