Bid Coordinator – Rail & Public Transport
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Key skills for this role
About the Role
Anotech is seeking a Bid Coordinator for rail and public transport projects in Dubai. The role involves managing tender documentation, coordinating with cross-functional teams, and ensuring compliance.
Key Skills for This Role
Responsibilities
- Manage tender documentation and maintain document control using SharePoint
- Coordinate contributions from technical, commercial, legal, procurement, and finance teams
- Track bid timelines, submission deadlines, and tender activities
- Organize bid kick off, progress, and review meetings, including agendas, minutes, and action tracking
- Maintain tender clarification registers, bid calendars, and submission checklists
- Support compliance by ensuring all required documentation is complete, accurate, and formatted to required standards
- Coordinate with internal and external stakeholders for administrative documentation, agreements, invoices, and payments
Requirements
- Diploma or Bachelor's degree in Business Administration, Office Management, Project Administration, or related field
- 2 5 years of experience in bid administration, tender coordination, document control, or project administration
- Strong proficiency in Microsoft Office with SharePoint experience essential
- Excellent organizational skills and attention to detail
- Strong communication and relationship building abilities
- Fluent in English
Full Job Posting
What You'll Do
- As a Bid Coordinator, you'll provide administrative and coordination support throughout the tendering process.
Responsibilities
- Managing tender documentation and maintaining document control using SharePoint.
- Coordinating contributions from technical, commercial, legal, procurement, and finance teams.
- Tracking bid timelines, submission deadlines, and tender activities.
- Organizing bid kick off, progress, and review meetings, including agendas, minutes, and action tracking.
- Maintaining tender clarification registers, bid calendars, and submission checklists.
- Supporting compliance by ensuring all required documentation is complete, accurate, and formatted to the required standards.
- Coordinating with internal and external stakeholders for administrative documentation, agreements, invoices, and payments.
What We're Looking For
- Diploma or Bachelor's degree in Business Administration, Office Management, Project Administration, or a related field.
- 2–5 years of experience in bid administration, tender coordination, document control, or project administration.
- Strong proficiency in Microsoft Office, with SharePoint experience being essential.
- Excellent organizational skills and exceptional attention to detail.
- Strong communication and relationship building abilities.
- Ability to work effectively in a fast paced, multicultural project environment.
- Resilient, proactive, and able to manage multiple priorities.
- Fluent in English.
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