Board & Committee Secretary - Education Sector | Saudi Arabia
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Key skills for this role
About the Role
The company seeks an experienced Board & Committee Secretary to coordinate and manage activities of the Board of Directors and committees. The role requires preparing agendas, minutes, and governance records while ensuring compliance with regulations.
Key Skills for This Role
Responsibilities
- Prepare Board and committee meeting agendas in coordination with Chairman, committee chairs, and executive management
- Issue meeting invitations and distribute relevant documents within required timelines
- Organize and coordinate in person and virtual Board and committee meetings
- Prepare accurate meeting minutes and document resolutions, recommendations, and assigned actions
- Communicate approved decisions to relevant departments and stakeholders
- Follow up on implementation of Board and committee resolutions
- Prepare periodic reports on completed, outstanding, and delayed actions
- Maintain official Board and committee records, minutes, resolutions, and governance registers
- Review and update Board and committee charters, policies, and procedures
- Support compliance with applicable governance, legal, and disclosure requirements
- Coordinate communication between Board members, committees, and executive management
- Ensure confidentiality and secure handling of sensitive Board information
Requirements
- Bachelor's degree in Law, Business Administration, Corporate Governance, or related field
- Minimum 8 years of relevant experience in Board secretariat, governance, legal affairs, or related function
- At least 5 years of direct experience working with Boards of Directors and Board Committees
- Strong knowledge of corporate governance principles and Board operating practices
- Good understanding of Saudi regulations related to Boards, committees, corporate records, and disclosures
- Experience preparing meeting agendas, Board packs, minutes, resolutions, and action tracking reports
- Strong organizational, documentation, and business writing skills
- Excellent attention to detail and ability to manage multiple priorities and deadlines
- Strong communication and stakeholder management skills
- High level of integrity, discretion, professionalism, and confidentiality
- Proficiency in Microsoft Office and Board meeting management systems
- Fluency in Arabic and English
Full Job Posting
Role Overview
- The Board & Committee Secretary will coordinate and manage activities of the Board of Directors and its affiliated committees.
- The role ensures meetings, resolutions, governance records, and related documentation are managed accurately, confidentially, and in accordance with regulations.
- The role acts as main coordination point between Board, committees, executive management, and stakeholders.
Key Accountabilities
- Prepare Board and committee meeting agendas in coordination with Chairman, committee chairs, and executive management.
- Issue meeting invitations and distribute relevant documents within required timelines.
- Organize and coordinate in person and virtual Board and committee meetings.
- Prepare accurate meeting minutes and document resolutions, recommendations, and assigned actions.
- Communicate approved decisions to relevant departments and stakeholders.
- Follow up on implementation of Board and committee resolutions.
- Prepare periodic reports on completed, outstanding, and delayed actions.
- Maintain official Board and committee records, minutes, resolutions, and governance registers.
- Review and update Board and committee charters, policies, and procedures.
- Support compliance with applicable governance, legal, and disclosure requirements.
- Coordinate communication between Board members, committees, and executive management.
- Ensure confidentiality and secure handling of sensitive Board information.
Knowledge, Skills, and Experience
- Bachelor's degree in Law, Business Administration, Corporate Governance, or related field.
- Minimum of 8 years of relevant experience in Board secretariat, governance, legal affairs, or related function.
- At least 5 years of direct experience working with Boards of Directors and Board Committees.
- Previous experience in a listed company, joint stock company, or large organization is preferred.
- Strong knowledge of corporate governance principles and Board operating practices.
- Good understanding of Saudi regulations related to Boards, committees, corporate records, and disclosures.
- Experience preparing meeting agendas, Board packs, minutes, resolutions, and action tracking reports.
- Strong organizational, documentation, and business writing skills.
- Excellent attention to detail and ability to manage multiple priorities and deadlines.
- Strong communication and stakeholder management skills.
- Ability to interact professionally with Board members and senior executives.
- High level of integrity, discretion, professionalism, and confidentiality.
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