Bidding Assistant Manager

Job Purpose

Key Responsibilities

• Prepare detailed cost estimates for FM tenders including hard services, soft services, specialized services, and manpower-based contracts.
• Develop pricing models covering manpower, accommodation, transportation, consumables, tools, equipment, subcontractors, and overhead allocations.
• Conduct benchmarking analysis for salaries, market rates, accommodation, transport, and subcontractor pricing.
• Review tender BOQs, manpower requirements, asset lists, and scope of works for pricing accuracy.
• Coordinate with Operations, Procurement, HR, Finance, and QHSE teams for technical and commercial inputs.
• Obtain and evaluate subcontractor and supplier quotations.
• Prepare commercial clarifications, exclusions, assumptions, and risk assessments.
• Support BAFO and LAFO submissions through pricing optimization and commercial strategy.
• Analyze contract profitability, margin sensitivity, and operational feasibility.
• Assist in developing staffing structures, mobilization costs, and operational deployment plans.
• Maintain estimation databases, historical cost libraries, and benchmarking trackers.
• Participate in site visits and pre-bid meetings to assess operational and commercial risks.
• Ensure all commercial submissions are aligned with company approval matrices and governance procedures.

Required Qualifications

• Bachelor’s Degree in Engineering, Quantity Surveying, Facilities Management, or related field.
• Minimum 5–8 years of experience in FM estimation and tendering within UAE/GCC.
• Strong experience in IFM/TFM commercial preparation and pricing.
• Experience in government, semi-government, healthcare, education, commercial, and infrastructure tenders is preferred.

Technical Skills

• Strong expertise in FM estimation and cost modeling.
• Advanced Microsoft Excel skills including formulas, pivot tables, pricing sheets, and financial analysis.
• Excellent understanding of FM manpower structures and operational deployment.
• Knowledge of hard services, soft services, MEP, cleaning, security, landscaping, and specialized FM services.
• Strong understanding of commercial risks, markups, margins, and pricing strategies.
• Experience in preparing BOQ pricing, rate analysis, and benchmarking reports.
• Ability to interpret contracts, SLAs, KPIs, and technical specifications.
• Familiarity with procurement portals and tender management systems.

Soft Skills

• Strong analytical and numerical skills.
• Excellent coordination and communication abilities.
• Ability to work under pressure and manage multiple tenders simultaneously.
• High attention to detail and commercial awareness.
• Strong problem-solving and decision-making capability.

Key Performance Indicators (Kpis)

• Accuracy of tender pricing and cost estimates
• Tender profitability and margin achievement
• Timely submission of commercial proposals
• Commercial compliance and risk mitigation
• Benchmarking and cost optimization efficiency