Assistant Manager Administration Document Control
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Key skills for this role
About the Role
Wynn Al Marjan Island seeks an Assistant Manager Administration Document Control to support technical office administration, manage document control lifecycle, and oversee procurement and compliance documentation.
Key Skills for This Role
Responsibilities
- Support technical office general administration, assist in proof reading, drafting, compilation and formatting reports, presentations, and briefing documents
- Administer accounts payable, invoices, and assist with financial forecasting
- Manage the full document control lifecycle including creation, formatting, revision control, distribution, and secure archiving
- Maintain registers for inspection scheduling, warranties, permits, calibrations certificates, and statutory compliance documentation
- Coordinate document submissions from vendors and contractors including RAMS, Permit to Work, service reports, and inspection certificates
Requirements
- Experience in document control and administration
- Knowledge of compliance documentation (Civil Defense, EPDA, OSHAD/DCD)
- Experience with procurement and contract management
Full Job Posting
Job Overview
- Supports technical office general administration, assist in proof reading, drafting, compilation and formatting reports, presentations, and briefing documents.
- Administers the process of accounts payable, invoices and assists with financial forecasting.
- Streamline day to day administrative and documentation procedures for the engineering and facilities department, optimizing workflows and efficiency.
- Maintains registers for inspection scheduling, warrantee exploration, permits, calibrations certificates and statutory compliance documentation Civil Defense, EPDA, and OSHAD/DCD.
- Management oversite of material resources acquisition, service contract commercial compliance SLAs and the procurement of technical supplies.
- Coordinate document submissions from vendors and contractors including RAMS, Permit to Work, service reports, and inspection certificates.
Document Control Responsibilities
- Manage the full document control lifecycle including creation, formatting, revision control, distribution, and secure archiving.
- Maintain master registers for all F&E documents: policies, SOPs, risk assessments, drawings, O&M manuals, compliance records, and contractor submissions.
- Ensure proper versioning, naming conventions, transmittal control, and approval workflows aligned with Wynn standards.
- Track document reviews, outstanding revisions, and coordinate approvals with Directors and suppliers, contractors and service providers.
- Support creation, formatting, and consistent branding of all department documents.
Digital Filing & Information Systems
- Maintain structured digital filing systems across shared drives and document management platforms.
- Ensure documents are indexed correctly for rapid retrieval.
- Conduct periodic audits to ensure documents are current, compliant, and aligned with operational needs.
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