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Assistant, Administrative (Clerk - Data Entry)

ADNOC Logistics & Services
Abu Dhabi, UAE
Full Time
Mid
Onsite
3 weeks ago
Data EntryOffice ManagementFiling and Record KeepingCommunicationMicrosoft OfficeTime Management
Free

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Data EntryOffice ManagementFiling and Record Keeping
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Job Purpose

  • Perform various administrative, secretarial and general clerical duties related to the division include managing the mails, preparing reports, handling telephone calls, maintaining files records, arranging meetings and directing the divisional visitors and other miscellaneous office tasks such as fa
  • Ensure the overflow works is managed with special focus on sensitive and confidential works as per the established procedures.

Job Specific Accountabilities (Part 1)

  • Type, proofread and distribute a variety of material such as letters, reports and tabulations. Includes entering, amending and retrieving information, and performing security copying and archiving of documents.
  • Complete and process standard forms, and prepare routine letters and reports from brief notes or verbal instructions.
  • Establish and maintain a filing system. Requisitions, maintains and distribute office stationery and supplies.
  • Receive telephone call at the office of assigned supervisor, answer queries and schedule appointments. prepare a list of telephone contacts and position for communication, invitation and letter address.
  • Answer and make telephone calls. Take down and pass messages as directed.
  • Receive, sort and distribute all incoming mail. Make copies as needed and presents to supervisor. Prepare outgoing mail for dispatch. Maintain a proper register and tracking for incoming / outgoing mail.
  • Arrange for meetings as instructed that includes arranging conference rooms, visual aids and refreshments, attending meetings to take minutes and scheduling the meeting appointment with the participants.
  • Perform other similar or related duties as assigned, such as compiling and circulating data, etc.

Generic Accountabilities

  • Implement and comply with all relevant functional policies, processes, systems, standards, procedures, to accomplish operational objectives.
  • Contribute to the identification of areas and opportunities for continuous improvement in the operating procedures and functional processes.
  • Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines.
  • Provide inputs to prepare Section progress reports for Company Management.

Minimum Qualification

  • Secondary School certificate

Minimum Experience, Knowledge & Skills

  • 4 years experience in data preparation and computer operations support in a large organization.
  • Good knowledge of office management systems & procedures.
  • Good communication skills.

Work Condition

  • Physical Effort: Minimal
  • Work Environment: Normally Air conditioned office environment

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