Administrator - Office Management (UAE National)
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Key skills for this role
About the Role
The First Group seeks an Office Administrator (UAE National) in Dubai to provide administrative support and ensure smooth office operations. Responsibilities include office maintenance, supplier management, and assisting with fire marshal and first aid duties.
Key Skills for This Role
Responsibilities
- Active member of the Fire Marshall team
- Active member of the First Aider team
- Assist in office refurbishments, relocations and seating re arrangements
- Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office related suppliers
- Maintain all office related folders, trackers & inventories
- Assist in handling office maintenance issues
- Order, distribute, and arrange office stationery
- Order food for clients, daily water supply, weekly pantry supplies & cleaning materials
- Track and schedule AMCs of office related suppliers
- Source suppliers for office requirements
- Monitor maintenance of AED machines and replenish First Aid kit supplies
- Assist with incident report documentation and document destruction
Requirements
- Bachelor's degree in business administration or a related field
- Proven experience as an office administrator, office assistant, or similar role
- Knowledge of office management systems and procedures
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite and other office software
- Fluent in English
- UAE National with Family Book
Full Job Posting
Overview
- Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast growing portfolio of upscale hotels, residential properties, F&B brands and real estate asset management services.
Daily Responsibilities
- Active member of the Fire Marshall team.
- Active member of the First Aider team.
- Assists in office refurbishments, office relocations and seating re arrangements.
- Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office related suppliers.
- Maintaining all office related folders, trackers & inventories.
- Assist in handling office maintenance issues (AC related issues, equipment for repair…).
- Responsible for ordering, distributing, and arranging the office stationery.
- Responsible for ordering food for the clients, daily water supply, weekly pantry supplies & cleaning materials and supplies.
- Track and schedule AMCs of office related suppliers (Pest Control, AC, Water filter, Air freshener…).
- Source suppliers for office requirements (table, chairs, equipment…).
- Monitor the maintenance of the AED machines (battery, adult & pediatric pads).
- Assist in replenishing First Aid kit supplies.
Desired Skill & Expertise
- Bachelor's degree in business administration or a related field
- Proven experience as an office administrator, office assistant, or similar role
- Knowledge of office management systems and procedures
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to multitask and prioritize tasks effectively
- Proactive and independent
- Proficiency in Microsoft Office Suite and other office software
- Fluent in English
- UAE National with Family Book.
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