Administrator - Office Management (UAE National)
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
The First Group is seeking a reliable Office Administrator to provide administrative support, manage office supplies, handle maintenance issues, and ensure smooth office operations.
Key Skills for This Role
Responsibilities
- Active member of Fire Marshall and First Aider teams
- Assist in office refurbishments, relocations, and seating arrangements
- Prepare Purchase Requests, Purchase Orders, and Payment Vouchers
- Maintain office related folders, trackers, and inventories
- Handle office maintenance issues
- Order and distribute office stationery, food, water, and pantry supplies
- Track and schedule AMCs of office related suppliers
- Source suppliers for office requirements
Requirements
- Bachelor's degree in business administration or related field
- Proven experience as an office administrator or similar role
- Knowledge of office management systems and procedures
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite
- Fluent in English
- UAE National with Family Book
Full Job Posting
Company Overview
- Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast growing portfolio of upscale hotels, residential properties, F&B brands and real estate asset management services.
- We offer a diverse progressive corporate working environment with clear growth potential along with award winning sales & marketing tools.
Job Summary
- We are looking for a reliable and proactive Office Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.
Daily Responsibilities
- Active member of the Fire Marshall team.
- Active member of the First Aider team.
- Assists in office refurbishments, office relocations and seating re arrangements.
- Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office related suppliers.
- Maintaining all office related folders, trackers & inventories.
- Assist in handling office maintenance issues (AC related issues, equipment for repair).
- Responsible for ordering, distributing, and arranging the office stationery.
- Responsible for ordering food for the clients, daily water supply, weekly pantry supplies & cleaning materials and supplies.
- Track and schedule AMCs of office related suppliers (Pest Control, AC, Water filter, Air freshener).
- Source suppliers for office requirements (table, chairs, equipment).
- Monitor the maintenance of the AED machines (battery, adult & pediatric pads).
- Assist in replenishing First Aid kit supplies.
Additional Responsibilities
- Assist in document destruction.
- Prepare building work permits for contractors and suppliers.
- Assist with incident report documentation.
- Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.
- Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant & Doormen.
- Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.
- Reporting concerns/issues related to the common areas such as toilets, corridor, staircase & parking.
Desired Skill & Expertise
- Bachelor's degree in business administration or a related field
- Proven experience as an office administrator, office assistant, or similar role
- Knowledge of office management systems and procedures
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to multitask and prioritize tasks effectively
- Proactive and independent
- Proficiency in Microsoft Office Suite and other office software
- Fluent in English
- UAE National with Family Book.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at The First Group
Analyst - Hotel Asset Management
, UAE
The First Group is looking for an Analyst in Hotel Asset Management to review operational reports, analyze financial performance, and support pre-opening activities for hotels. The role requires strong analytical skills,
Group Director of Security – TFG Hospitality
Dubai, UAE
TFG Hospitality is seeking a Group Director of Security to lead security, safety, and risk management strategies across all properties. The role oversees crisis management, loss prevention, compliance, and security techn
Administrator - IT Support
Dubai, UAE
The First Group is looking for an IT Support Administrator to install and configure computer hardware and software, monitor systems, and manage IT supplies. The role involves maintaining records of software licenses and
Property Wealth Executive - Telesales
Dubai, UAE
The First Group seeks a Telesales professional to sell property investments to a qualified database from their Dubai head office. The role involves handling inbound leads, no cold calling. Requires at least 1 year of tel
Front Office Coordinator
, UAE
Job Description Coordinate daily office activities between team members and other internal departments Handle inbound and outbound calls in a professional and courteous manner H...
Officer - DLD & RERA Affairs (UAE National)
Dubai, UAE
The First Group seeks a UAE National Officer to manage DLD and RERA documentation, including scanning, archiving, and auditing records. The role requires experience with UAE government entities, proficiency in MS Office,
Administrator - Office Management (UAE National)
Dubai, UAE
The First Group seeks an Office Administrator (UAE National) in Dubai to provide administrative support and ensure smooth office operations. Responsibilities include office maintenance, supplier management, and assisting
Coordinator - Sales & Marketing Administration
Dubai, UAE
Responsibilities: CRM Management: Ensure CRM is updated with accurate customer, tour, and sales information. Permit Processing: Handle permits for stand removals, installations,...
Analyst - Hotel Asset Management
, UAE
Group Director of Security – TFG Hospitality
Dubai, UAE
Administrator - IT Support
Dubai, UAE
Property Wealth Executive - Telesales
Dubai, UAE
Front Office Coordinator
, UAE
Officer - DLD & RERA Affairs (UAE National)
Dubai, UAE
Administrator - Office Management (UAE National)
Dubai, UAE
Coordinator - Sales & Marketing Administration
Dubai, UAE