Administrative Training Coordinator
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Key skills for this role
About the Role
GLOMACS Training & Consultancy is seeking an Administrative Training Coordinator in Dubai to ensure smooth execution of global training programs. The role involves coordinating logistics, communicating with clients and trainers in Arabic and English, and maintaining records.
Key Skills for This Role
Responsibilities
- Coordinate the scheduling, logistics, and delivery of global training programs
- Draft and send professional email communication to clients, trainers, vendors, and internal stakeholders in Arabic and English
- Liaise with training venues, suppliers, and partners to ensure timely delivery of materials, resources, and services
- Work closely with internal teams (operations, marketing, training support) to ensure seamless execution
- Monitor program timelines, identify potential issues, and escalate concerns when necessary
- Maintain accurate records of training sessions, attendance, evaluations, and client feedback
- Prepare internal and client facing reports summarizing program outcomes and performance
- Provide exceptional service to clients and participants by addressing inquiries, resolving issues, and offering timely updates
Requirements
- 3–5 years of experience in administrative coordination, project coordination, or training operations
- Strong bilingual communication skills in Arabic and English (written and verbal)
- Excellent organizational skills with strong attention to detail
- Proficiency in Zoom, Microsoft Teams, Google Workspace, and Microsoft Office Suite
- Ability to work independently and prioritize tasks effectively
- Proactive, solutions oriented mindset
Full Job Posting
Job Summary
- The Administrative Training Coordinator will play a key role in ensuring the smooth execution of GLOMACS training programs delivered across the globe.
Key Responsibilities
- Coordinate the scheduling, logistics, and delivery of global training programs
- Draft and send professional email communication to clients, trainers, vendors, and internal stakeholders in Arabic and English
- Liaise with training venues, suppliers, and partners to ensure timely delivery of materials, resources, and services
- Work closely with internal teams (operations, marketing, training support) to ensure seamless execution
- Monitor program timelines, identify potential issues, and escalate concerns when necessary
- Maintain accurate records of training sessions, attendance, evaluations, and client feedback
- Prepare internal and client facing reports summarizing program outcomes and performance
- Provide exceptional service to clients and participants by addressing inquiries, resolving issues, and offering timely updates
Qualifications
- 3–5 years of experience in administrative coordination, project coordination, or training operations
- Strong bilingual communication skills in Arabic and English (written and verbal)
- Excellent organizational skills with strong attention to detail and ability to manage multiple programs simultaneously
- Proficiency in Zoom, Microsoft Teams, Google Workspace, and Microsoft Office Suite
- Ability to work independently, prioritize tasks effectively, and manage responsibilities with minimal supervision
- A proactive, solutions oriented mindset with the ability to adapt to a dynamic, international work environment
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