Administrative Training Coordinator
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Key skills for this role
About the Role
GLOMACS Training & Consultancy is seeking an Administrative Training Coordinator to ensure smooth execution of global training programs. The role involves coordinating logistics, communicating with clients and trainers, maintaining records, and preparing reports.
Key Skills for This Role
Responsibilities
- Coordinate the scheduling, logistics, and delivery of global training programs, ensuring all facilitators, materials, and platforms are prepared and aligned
- Draft and send professional email communication to clients, trainers, vendors, and internal stakeholders
- Liaise with training venues, suppliers, and partners to ensure timely delivery of materials, resources, and services
- Work closely with internal teams (operations, marketing, training support) to ensure seamless execution of all program related tasks
- Monitor program timelines, identify potential issues, and escalate concerns when necessary
- Maintain accurate records of training sessions, attendance, evaluations, and client feedback
- Prepare internal and client facing reports summarizing program outcomes and performance
- Provide exceptional service to clients and participants by addressing inquiries, resolving issues, and offering timely updates
Requirements
- 3–5 years of experience in administrative coordination, project coordination, or training operations — preferably within the training, consultancy, or education sector
- Strong communication skills in English (written and verbal)
- Excellent organizational skills with strong attention to detail and ability to manage multiple programs simultaneously
- Proficiency in communication and productivity tools including Zoom, Microsoft Teams, Google Workspace, and Microsoft Office Suite
- Ability to work independently, prioritize tasks effectively, and manage responsibilities with minimal supervision
- Proactive, solutions oriented mindset with ability to adapt to a dynamic, international work environment
Full Job Posting
Company Description
- GLOMACS Training & Consultancy specializes in delivering high quality professional development and training programs tailored to the evolving needs of businesses and professionals worldwide.
- ISO 9001:2008 and ISO 29990:2010 certified.
Job Summary
- The Administrative Training Coordinator will play a key role in ensuring the smooth execution of GLOMACS training programs delivered across the globe.
- Requires exceptional organizational skills, ability to coordinate with clients, trainers, vendors, and internal teams.
Key Responsibilities
- Coordinate the scheduling, logistics, and delivery of global training programs, ensuring all facilitators, materials, and platforms are prepared and aligned.
- Draft and send professional email communication to clients, trainers, vendors, and internal stakeholders.
- Liaise with training venues, suppliers, and partners to ensure timely delivery of materials, resources, and services.
- Work closely with internal teams (operations, marketing, training support) to ensure seamless execution of all program related tasks.
- Monitor program timelines, identify potential issues, and escalate concerns when necessary.
- Maintain accurate records of training sessions, attendance, evaluations, and client feedback.
- Prepare internal and client facing reports summarizing program outcomes and performance.
- Provide exceptional service to clients and participants by addressing inquiries, resolving issues, and offering timely updates.
Qualifications
- 3–5 years of experience in administrative coordination, project coordination, or training operations — preferably within the training, consultancy, or education sector.
- Strong communication skills in English (written and verbal).
- Excellent organizational skills with strong attention to detail and ability to manage multiple programs simultaneously.
- Proficiency in communication and productivity tools including Zoom, Microsoft Teams, Google Workspace, and Microsoft Office Suite.
- Ability to work independently, prioritize tasks effectively, and manage responsibilities with minimal supervision.
- A proactive, solutions oriented mindset with ability to adapt to a dynamic, international work environment.
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