Administrative Officer - Emirati Talents

Liwa University , Abu Dhabi Campus

POSITIONN’S SUMMARY

Duties & Responsibilities

• Manage day-to-day administrative duties, including handling phone calls, emails, and other correspondence.
• Maintain and organize office records, files, and documents, ensuring they are easily accessible and up to date.
• Assist in preparing meeting agendas, taking minutes, and distributing relevant documents.
• Reserve rooms and conference facilities.
• Order and maintain office stationery and equipment supplies from concerned departments.
• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, and managing file systems.
• Liaise with colleagues and external contacts to book travel and accommodation/ conference preparation.
• Organize and store paperwork, documents, and computer-based information.
• Sort and distribute incoming posts and organize and send outgoing posts.
• Photocopy and print various documents.
• Arrange both in-house and external events.
• Ensure that the office activities meet health and safety requirements.
• Spot and notify any safety hazard to the concerned officer.
• Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets, and databases.
• Create and maintain filing systems, keep diaries, arrange meetings/appointments, and organize travel for staff.
• Protect the College’s value by maintaining the confidentiality of information and documents.
• Manage the flow of information to and from the office, ensuring that all communications are handled promptly and efficiently.
• Letter writing, dealing with telephone and email inquiries.
• Maintain professionalism in handling confidential information pertaining to management and operations.

Knowledge & Skills

• Good organizational skills
• Good time management.
• Good communication skills, written and verbal English- Arabic.
• Discretion.
• Confidence with IT and computer packages.
• Accuracy and good attention to detail.
• An ability to stay calm and tactful under pressure.
• Self-motivation.
• A bright and positive attitude.
• Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

Experience

• **Preferable 2-3 years of experience in an administrative or secretarial role.**

Academic Qualifications

• A bachelor's degree in business administration or management. A certificate in the Secretarial course may be beneficial.