Administrative Executive(Shipping & Chartering)
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Key skills for this role
About the Role
JAMS HR Solutions seeks a Shipping & Chartering Admin Executive for UAE. The role provides administrative and operational support for maritime and chartering activities, including managing shipping documentation, executing charter party agreements, and liaising with financial, audit, and government entities.
Key Skills for This Role
Responsibilities
- Act as the authorized UAE representative for commercial shipping operations
- Manage administrative tasks for vessel fixtures and maritime transactions
- Coordinate execution and signing of charter party agreements and deeds
- Affix the official company seal to legal and commercial documents
- Coordinate with company secretaries, auditors, banks, and free zone authorities
- Manage document submissions, collections, and government processing
- Prepare and organize records for audits and compliance reviews
- Resolve auditor queries by providing accurate operational support data
- Maintain strict confidentiality of all corporate and maritime records
- Support financial administration using the Danaos accounting system
- Provide general administrative support to management and operations
- Execute ad hoc duties and special assignments as directed
Requirements
- Diploma or Bachelor's Degree in Business Administration, Logistics, Maritime Studies, Shipping, or Commerce
- Preferred experience in shipping, chartering, maritime administration, logistics, or document control
- Advantage: handling contracts, legal documents, and UAE government processes
Full Job Posting
Job Summary
- The Shipping & Chartering Admin Executive provides critical administrative and operational support for maritime and chartering activities.
- This role manages shipping documentation, executes charter party agreements, and liaises with financial, audit, and government entities.
- The successful candidate serves as the company’s authorized representative for UAE administrative and shipping matters, ensuring strict corporate compliance and record maintenance.
Key Responsibilities
- Act as the authorized UAE representative for commercial shipping operations.
- Manage administrative tasks for vessel fixtures and maritime transactions.
- Coordinate execution and signing of charter party agreements and deeds.
- Affix the official company seal to legal and commercial documents.
- Coordinate with company secretaries, auditors, banks, and free zone authorities.
- Manage document submissions, collections, and government processing.
- Prepare and organize records for audits and compliance reviews.
- Resolve auditor queries by providing accurate operational support data.
- Maintain strict confidentiality of all corporate and maritime records.
- Support financial administration using the Danaos accounting system.
- Provide general administrative support to management and operations.
- Execute ad hoc duties and special assignments as directed.
Qualifications & Requirements
- Diploma or Bachelor’s Degree in Business Administration, Logistics, Maritime Studies, Shipping, or Commerce.
- Preferred experience in shipping, chartering, maritime administration, logistics, or document control.
- Advantage: handling contracts, legal documents, and UAE government processes.
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