Administrative Assistant (UAE National only)

Role Overview

Essential Duties and Responsibilities

• Manage phone calls, emails, centre inquiries, records, files, reports, and student data.
• Prepare correspondence, reports, presentations, and other documents.
• Coordinate appointments, meetings, workshops, seminars, events, and student support sessions.
• Maintain the Inclusiveness Centre team calendar and coordinate internal and external stakeholder meetings.
• Serve as the first point of contact for students, staff, and visitors.
• Assist students with disabilities with forms, meetings, and access to university resources.
• Manage student-services databases and prepare reports on centre activities and support services.
• Coordinate procurement, invoices, payments, office supplies, assistive devices, and accessibility equipment.
• Maintain an inventory of office and accessibility-related equipment.
• Liaise with university departments, finance, vendors, service providers, and external partners.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Office Management, IT, or a related field.
• Minimum of 4–6 years of experience in an administrative role.
• Experience in an educational or non-profit organization is preferred.

Knowledge and Skills

• Strong organizational and multitasking abilities with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite and office management software.
• Excellent verbal and written communication skills in Arabic and English.
• Ability to work collaboratively with diverse colleagues, students, and external stakeholders.
• Strong problem-solving and decision-making abilities in a fast-paced environment.

Working Conditions

• Work is normally performed in a typical interior or office work environment.
• Limited physical effort and little or no exposure to physical risk are expected.