Administrative Assistant
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Key skills for this role
About the Role
Metso Dubai is seeking an Administrative Assistant to manage office operations, including petty cash, travel coordination, event planning, and vendor management. The ideal candidate has 2-4 years of administrative experience and strong organizational skills.
Key Skills for This Role
Responsibilities
- Manage and reconcile office petty cash, ensuring accurate recording and compliance with financial policies
- Monitor and control office expenditures by processing invoices and maintaining expense records
- Coordinate domestic and international travel arrangements including flights, hotels, and visas
- Oversee transportation logistics including airport transfers and driver coordination
- Plan and coordinate corporate events, team building activities, and company gatherings
- Manage logistical requirements for internal meetings, conferences, and workshops
- Maintain office supplies and pantry inventory, coordinating procurement as needed
- Handle general administrative correspondence including emails, phone calls, and courier services
- Ensure office environment is clean and organized, promoting QHSE compliance
- Support procurement and vendor management activities
- Coordinate meeting room bookings and conference facilities
- Maintain inventory of office assets including IT equipment and furniture
Requirements
- Bachelor's degree in Business Administration, Office Management, or related discipline (or equivalent experience)
- Minimum 2 4 years of experience in administrative, office coordination, or executive support role
- Experience in travel coordination, event planning, vendor management, and office administration preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent organizational, planning, and multitasking abilities
- Strong verbal and written communication skills
- High level of integrity and discretion in handling confidential information
Full Job Posting
Job Overview
- Metso Dubai is looking for an Admin Assistant to join the team.
- Manage office petty cash, travel, events, and general administrative support.
What You Do
- Manage and reconcile office petty cash, ensuring accurate recording and compliance.
- Monitor and control office expenditures by processing invoices and maintaining records.
- Coordinate domestic and international travel arrangements including flights, hotels, and visas.
- Oversee transportation logistics including airport transfers and driver coordination.
- Plan and coordinate corporate events, team building activities, and company gatherings.
- Manage logistical requirements for internal meetings, conferences, and workshops.
- Maintain office supplies and pantry inventory, coordinating procurement.
- Handle general administrative correspondence including emails, phone calls, and courier services.
- Ensure office environment is clean and organized, promoting QHSE compliance.
- Support procurement and vendor management activities.
- Coordinate meeting room bookings and conference facilities.
- Maintain inventory of office assets including IT equipment and furniture.
Who You Are
- Bachelor's degree in Business Administration, Office Management, or related discipline (or equivalent experience).
- Minimum 2 4 years of experience in administrative, office coordination, or executive support role.
- Experience in travel coordination, event planning, vendor management, and office administration preferred.
- Excellent organizational, planning, and multitasking abilities.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Sound problem solving and decision making capabilities.
- High level of integrity and discretion in handling confidential information.
- Strong customer service orientation and proactive approach.
- Ability to work independently and collaboratively.
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