Administrative Assistant
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Key skills for this role
About the Role
Metso is looking for an Administrative Assistant in Dubai to manage office petty cash, coordinate travel, plan events, and support office operations. The role requires 2-4 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office.
Key Skills for This Role
Responsibilities
- Manage and reconcile office petty cash, ensuring accurate recording and compliance with financial policies
- Monitor and control office related expenditures by processing invoices and maintaining expense records
- Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, and visa support
- Oversee transportation logistics by arranging airport transfers and coordinating with drivers and external providers
- Plan, organize, and coordinate corporate events, team building activities, and company gatherings
- Manage logistical requirements for internal meetings, conferences, workshops, and company events
- Maintain office supplies, pantry inventory, and consumables by monitoring stock levels and coordinating procurement
- Handle general administrative correspondence, including emails, telephone inquiries, courier services, and postal communications
- Ensure the office environment is clean, organized, and compliant with QHSE standards
- Support procurement and vendor management activities by coordinating with suppliers and processing purchase requests
- Coordinate meeting room bookings and conference facilities, including virtual meeting arrangements
- Maintain an accurate inventory of office assets, including IT equipment, office furniture, and pantry appliances
Requirements
- Bachelor's degree in Business Administration, Office Management, or related discipline (or equivalent experience)
- Minimum of 2–4 years of experience in an administrative, office coordination, or executive support role
- Experience in travel coordination, event planning, vendor management, and office administration preferred
- Excellent organizational, planning, and multitasking abilities with strong attention to detail
- Strong verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Sound problem solving and decision making capabilities
- High level of integrity and discretion in handling confidential information
- Strong customer service orientation and proactive approach
Full Job Posting
Job Overview
- Metso Dubai is looking for an Admin Assistant to join our team.
- The role involves managing office petty cash, coordinating travel, planning events, and supporting office operations.
What you do
- Manage and reconcile office petty cash, ensuring all transactions are accurately recorded and compliant with company financial policies.
- Monitor and control office related expenditures by processing invoices, maintaining accurate expense records.
- Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, visa support, and travel itineraries.
- Oversee transportation logistics by arranging airport transfers, coordinating with drivers and external transportation providers.
- Plan, organize, and coordinate corporate events, team building activities, employee engagement initiatives, and company gatherings.
- Manage all logistical requirements for internal meetings, conferences, workshops, and company events.
- Maintain office supplies, pantry inventory, and consumables by monitoring stock levels, coordinating procurement.
- Handle general administrative correspondence, including emails, telephone inquiries, courier services, and postal communications.
- Ensure the office environment is clean, organized, and well maintained while promoting compliance with QHSE standards.
- Support procurement and vendor management activities by coordinating with suppliers, obtaining quotations, processing purchase requests.
- Coordinate meeting room bookings and conference facilities, including virtual meeting arrangements.
- Maintain an accurate inventory of office assets, including IT equipment, office furniture, fixtures, and pantry appliances.
Who You are
- Bachelor's degree in Business Administration, Office Management, or a related discipline. Equivalent experience may be considered.
- Minimum of 2–4 years of experience in an administrative, office coordination, or executive support role.
- Experience in travel coordination, event planning, vendor management, and office administration is preferred.
- Excellent organizational, planning, and multitasking abilities with strong attention to detail.
- Strong verbal and written communication skills with the ability to interact professionally at all organizational levels.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Sound problem solving and decision making capabilities with the ability to prioritize tasks effectively.
- High level of integrity and discretion in handling confidential information.
- Strong customer service orientation and a proactive, solution focused approach.
- Ability to work independently as well as collaboratively within a team environment.
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