Administrative Assistant
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Key skills for this role
About the Role
Unity Star Import and Export FZE LLC seeks an Administrative Assistant to manage front-office operations, process import/export documentation, and support procurement. The ideal candidate has MS Office, Google Workspace, and ERP experience, with basic Arabic communication skills.
Key Skills for This Role
Responsibilities
- Manage front office operations including call handling, visitor coordination, and executive scheduling for senior leadership.
- Process and file import/export documentation, customs forms, and vendor invoices with strict attention to compliance deadlines.
- Coordinate travel arrangements, booking flights, hotels, and ground transport for regional business trips.
- Support procurement and vendor communication—tracking POs, following up on deliveries, and maintaining supplier databases.
- Prepare routine reports, presentations, and meeting minutes; maintain digital and physical filing systems for audit readiness.
- Act as internal liaison across departments to ensure smooth workflow execution, escalation handling, and cross team alignment.
Requirements
- Proficiency in MS Office (Word, Excel, Outlook)
- Proficiency in Google Workspace (Docs, Sheets, Calendar)
- Experience with ERP/Accounting Software (e.g., Tally, Zoho Books, QuickBooks)
- Familiarity with Document Management Systems
- Experience with Customs Documentation Handling
- Basic Arabic Communication (Reading/Writing)
- UAE Trade License / Customs Portal Familiarity
- Knowledge of Incoterms (FOB, CIF, EXW)
- Basic understanding of UAE VAT filing processes
Full Job Posting
About The Opportunity
- A fast growing trading and logistics firm in the UAE’s import export sector, specializing in end to end supply chain coordination, customs documentation, and cross border trade compliance.
- The team thrives on operational precision, rapid response, and seamless execution—backed by a culture of accountability, adaptability, and client first service.
- Building a lean, agile back office engine to support scaling operations across GCC markets.
Role & Responsibilities
- Manage front office operations including call handling, visitor coordination, and executive scheduling for senior leadership.
- Process and file import/export documentation, customs forms, and vendor invoices with strict attention to compliance deadlines.
- Coordinate travel arrangements, booking flights, hotels, and ground transport for regional business trips.
- Support procurement and vendor communication—tracking POs, following up on deliveries, and maintaining supplier databases.
- Prepare routine reports, presentations, and meeting minutes; maintain digital and physical filing systems for audit readiness.
- Act as internal liaison across departments to ensure smooth workflow execution, escalation handling, and cross team alignment.
Skills & Qualifications
- Must Have: MS Office (Word, Excel, Outlook), Google Workspace (Docs, Sheets, Calendar), ERP / Accounting Software (e.g., Tally, Zoho Books, QuickBooks), Document Management Systems, Customs Documentation Handling, Email & Calendar Management, Basic Arabic Communication (Reading/Writing), UAE Trade L
- Preferred: Experience with Dubai Customs (Mirsal / E Channel), Knowledge of Incoterms (FOB, CIF, EXW), Basic understanding of UAE VAT filing processes.
Benefits & Culture Highlights
- Fast track career growth in a high velocity trade environment with direct exposure to international logistics.
- Competitive salary + performance bonuses + medical insurance & annual leave as per UAE labor law.
- Dynamic, no nonsense team culture—where initiative, accuracy, and proactive problem solving are rewarded.
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