Administration Manager

Job Purpose

Responsibilities

• Primary responsibilities:
• Coordinate the issuance and renewal of visas and work permits, iqamas, passports, sponsorships, vehicle documentation and other requirements at the Labor Office and relevant government entities
• Prepare the necessary documents to complete affairs at Chambers of Commerce and other entities related to identification, requests for government services, obtaining appropriate licenses and proper clearance for projects, etc.
• Ensure the timely receipt and payment of all phone and electricity bills
• Coordinate mail collection and distribution, and other support services including telephone operating and reception desk
• Review Saudization status and ensure government requirements are met and exceeded
• Oversee employee medical insurance
• Provide logistic support and maintenance for vehicles and equipment
• Ensure that employee records are up-to-date and filed electronically in an organized manner for easy retrieval
• Manage hotel and flight reservations according to employee entitlement (business trip, annual leave, etc.)
• Oversee time and attendance reports in accordance with company policies and procedures

Department Responsibilities

• Manage, develop, and empower employees to perform their roles and to uphold the Nesma culture and corporate values
• Ensure compliance with company policies and procedures
• Monitor business performance against relevant established KPIs

Functional And Knowledge Skills

• Knowledge of Saudi labor law and policies
• Knowledge of relevant government rules and regulations
• Excellent computer skills
• Presentation skills

Managerial Skills

• Good organization skills
• Developing and motivating employees
• Time management
• Stress management

Interpersonal Skills

• Ability to work as part of a team
• Attention to knowledge transfer and on-the-job training
• Good oral and written communication skills

Personal Attributes

• Confidentiality
• Attention to detail
• Professionalism
• Intellectual curiosity
• Proactiveness
• Sense of community

Qualifications And Experience

• Undergraduate degree in a relevant field
• 5-10 years’ work experience
• Fluent Arabic and English, oral and written
• **Note:**
• This job description is not exhaustive; it reflects the general responsibilities of the position