Administration Coordinator/Receptionist-KSAN
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Key skills for this role
Role Overview
Support the administration team in providing a cohesive service that promotes timely delivery of operations and project cost recovery.
Support designated internal and external contacts and provide executive administrative support to the site management team.
Work in a fast-paced environment while managing multiple tasks and meeting contract deadlines.
Key Skills for This Role
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About Serco
Serco delivers services and solutions across defence, space, transport, emergency services, justice, migration and other public services.
Serco’s capabilities include customer experience, programme management, systems integration, asset and facilities management, environmental services and case management.
The role is part of the administration team and is based in Riyadh.
Your Opportunity
Support the administration team in providing a cohesive service that promotes timely delivery of operations and project cost recovery.
Support designated internal and external contacts and provide executive administrative support to the site management team.
Work in a fast-paced environment while managing multiple tasks and meeting contract deadlines.
Key Accountabilities
- Interface professionally with senior management and external contacts.
- Schedule meetings and appointments, maintain files and records, update data, and prepare correspondence and business reports.
- Prepare presentation materials, including proofreading and formatting documents, charts, tables, graphs and plans.
- Maintain standard templates and formats and operate an efficient filing system under Serco’s Management System.
- Distribute correspondence and internal letters to the appropriate departments and people.
- Coordinate travel, itineraries, senior-management hiring activities, meetings and group events.
- Coordinate company events, including location, menus, accommodation and transportation.
- Manage general office administration for assigned client offices.
- Use SAP as a site purchasing coordinator for SRM, trips and petty cash.
Specific Requirements
- Minimum of 3 years of administration or receptionist experience.
- A degree or relevant industry certification is required.
- Planning and scheduling ability or experience, plus document review experience.
- Ability to work independently, meet deadlines and manage multiple tasks.
- Ability to build strong working relationships and communicate confidently.
- Customer-focused approach with a drive to deliver exceptional customer service.
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