Administration Coordinator
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Key skills for this role
About the Role
Qatar Airways seeks an Administration Coordinator to provide administrative support for the QAS department in Doha. The role involves secretarial duties, calendar management, report preparation, and database maintenance.
Key Skills for This Role
Responsibilities
- Perform various secretarial and administrative duties to support department functions
- Manage and coordinate calendar of appointments, travel arrangements, and records of communication
- Provide business documentation support including report writing, presentation creation, and spreadsheet preparation
- Manage and maintain database for accurate data (e.g., leaves, permits, headcount) and generate reports
- Track department staff duty travel papers (exit permits, tickets, per diem, hotel, visas)
- Prepare and distribute correspondence, send faxes, reply to emails and telephone calls
- Arrange required office equipment for new and existing staff
- Access and maintain records for Department Assets
Requirements
- Bachelors Degree or Equivalent
- Minimum 2 years of job related experience
- Experience in administrative role
- Command of English language
- Excellent communication and computer skills
- Maintain confidentiality and self discipline
Full Job Posting
About the Role
- Provides administrative support for the smooth functioning of the QAS department on a daily basis. Perform secretarial duties, which require the handling of confidential and sensitive information. Represents the department through the management of correspondence, telephone and personal contacts. Un
Responsibilities
- Perform various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis.
- Manages, coordinates and maintains calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of QAS Departments.
- Provides business documentation support, including report writing, presentation creation and spreadsheet. Preparation and distribution of such materials.
- Independently manages multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.
- Manages and maintains database for accurate data (e.g. leaves, industrial injury (INJD), Airside Vehicle Operators Permit (AVOP), headcount etc.) and generate reports.
- Tracks department staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visas). Establishes a confidential filing system for all correspondence.
- Prepares and distributes correspondence, send faxes, reply to emails and telephone calls.
- Follow up with other sections/departments to ensure that requests are carried out and activities are coordinated.
- Arranges required office equipment for new and existing staff.
- Accesses and maintains records for Department Assets.
- Perform other department duties related to his/her position as directed by the Head of the Department.
About You
- Bachelors Degree or Equivalent
- Minimum 2 years of job related experience
- Experience in administrative role
- Command of English language
- Ability to work in a cross culture environment
- Excellent communication and computer skills
- Maintain confidentiality and self discipline
- Should be motivated, responsible and focused
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