Admin & Sales Coordinator
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Key skills for this role
About the Role
APEX SCAFFOLDING DUBAI seeks a proactive Admin & Sales Coordinator to provide administrative support, coordinate sales activities, and ensure smooth communication. Requires 3 years of admin/sales coordination experience and a Bachelor's degree.
Key Skills for This Role
Responsibilities
- Coordinate with clients regarding project schedules, delivery timelines, and service requirements.
- Prepare and process Sales Orders, Quotations, Purchase Orders, and maintain job documentation.
- Handle email correspondence with clients, suppliers, and internal departments.
- Coordinate with Sales, Operations, Finance, and Procurement teams for project execution.
- Prepare and submit invoices, tax invoices, proforma invoices, and statements of account.
- Follow up with clients for outstanding payments and coordinate with Finance.
- Issue Local Purchase Orders to suppliers and ensure timely confirmation.
- Maintain and organize sales records, contracts, customer files, and administrative documentation.
- Prepare reports, spreadsheets, and presentations as required by management.
- Coordinate meetings, appointments, travel arrangements, and other administrative activities.
- Maintain office records, filing systems, and support general office administration.
- Perform data entry and ensure accuracy in ERP systems.
Requirements
- Bachelor's degree
- 3 years of experience as Admin cum Sales Coordinator
- Proficiency in English
Full Job Posting
Overview
- We are looking for a proactive and organized Admin & Sales Coordinator to join our team immediately.
- The ideal candidate will provide administrative support, coordinate sales activities, maintain documentation, and ensure smooth communication.
Key Responsibilities
- Coordinate with clients regarding project schedules, delivery timelines, and service requirements.
- Prepare and process Sales Orders, Quotations, Purchase Orders, and maintain complete job documentation.
- Handle email correspondence with clients, suppliers, and internal departments professionally.
- Coordinate with Sales, Operations, Finance, and Procurement teams to ensure smooth execution.
- Prepare and submit invoices, tax invoices, proforma invoices, statements of account, and other documents.
- Follow up with clients for outstanding payments and coordinate with Finance Department.
- Issue Local Purchase Orders to suppliers and ensure timely confirmation and processing.
- Maintain and organize sales records, contracts, customer files, and administrative documentation.
- Prepare reports, spreadsheets, and presentations as required by management.
- Coordinate meetings, appointments, travel arrangements, and other administrative activities.
- Maintain office records, filing systems, and support general office administration.
- Perform data entry and ensure accuracy of information in ERP systems.
Requirements
- Bachelor's degree (Preferred)
- Admin cum Sales coordinator: 3 years (Preferred)
- English (Preferred)
Compensation
- Pay: AED 3,000.00 AED 4,000.00 per month
Schedule
- Job Type: Full time
Work Location
- In person
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