Admin Receptionist
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Key skills for this role
About the Role
Fleet Financial Group, Inc is seeking a professional Admin Receptionist to serve as the first point of contact in Dubai. You will greet visitors, manage calls, provide administrative support, and maintain office operations.
Key Skills for This Role
Responsibilities
- Greet and welcome visitors, clients, and guests in a professional and courteous manner
- Answer, screen, and direct incoming phone calls and emails
- Manage meeting room bookings and coordinate appointments
- Handle incoming and outgoing mail, courier services, and office deliveries
- Maintain office supplies inventory and coordinate procurement when required
- Provide administrative support to various departments, including document preparation, filing, data entry, and record management
- Assist in coordinating meetings, company events, and travel arrangements
- Ensure the reception area and common office spaces remain organized and presentable
- Support HR and administration teams with onboarding documentation and other administrative tasks
- Maintain confidentiality of company information and documentation
Requirements
- Bachelor's degree or diploma in Business Administration or a related field is preferred
- Minimum 2 years of experience as a receptionist, front desk executive, or administrative assistant
- Previous experience in the real estate or construction industry is an advantage
- Excellent verbal and written communication skills in English (Arabic is a plus)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational, multitasking, and time management skills
- Professional appearance with a positive and customer focused attitude
- Ability to work independently and collaboratively in a fast paced environment
Full Job Posting
Position Summary
- The Admin Receptionist will serve as the first point of contact for visitors, clients, and business partners while providing comprehensive administrative support to ensure the smooth day to day operation of the office.
- The ideal candidate is proactive, detail oriented, and possesses excellent communication and organizational skills.
Key Responsibilities
- Greet and welcome visitors, clients, and guests in a professional and courteous manner.
- Answer, screen, and direct incoming phone calls and emails.
- Manage meeting room bookings and coordinate appointments.
- Handle incoming and outgoing mail, courier services, and office deliveries.
- Maintain office supplies inventory and coordinate procurement when required.
- Provide administrative support to various departments, including document preparation, filing, data entry, and record management.
- Assist in coordinating meetings, company events, and travel arrangements.
- Ensure the reception area and common office spaces remain organized and presentable.
- Support HR and administration teams with onboarding documentation and other administrative tasks.
- Maintain confidentiality of company information and documentation.
Qualifications & Requirements
- Bachelor's degree or diploma in Business Administration or a related field is preferred.
- Minimum 2 years of experience as a receptionist, front desk executive, or administrative assistant.
- Previous experience in the real estate or construction industry is an advantage.
- Excellent verbal and written communication skills in English (Arabic is a plus).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational, multitasking, and time management skills.
- Professional appearance with a positive and customer focused attitude.
- Ability to work independently and collaboratively in a fast paced environment.
How to Apply
- Interested candidates are invited to submit their CV at realestatedev.2026@gmail.com
- Immediate availability is preferred.
Work Location
- In person
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