Admin & Document Controller
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Key skills for this role
Role Overview
Full-time Admin & Document Controller role with a luxury real estate developer in Dubai, UAE.
Manage office administration, call handling, correspondence, document control, and support for management and the project team.
Key Skills for This Role
Full Job Posting
Position Overview
Full-time Admin & Document Controller role with a luxury real estate developer in Dubai, UAE.
Manage office administration, call handling, correspondence, document control, and support for management and the project team.
Document Control
- Maintain and organize company and project documents.
- Update document registers, trackers, and filing systems.
- Control document distribution, revisions, and approvals.
- Maintain electronic and physical records for easy retrieval.
- Follow up on pending documents and submissions.
Call Handling
- Answer and direct incoming phone calls professionally.
- Take messages and relay information to relevant team members.
- Assist with basic client or visitor inquiries.
- Transfer calls to the appropriate department or person.
Office Administration
- Manage daily office administration and general coordination.
- Handle emails, correspondence, courier documents, and office records.
- Coordinate meetings, appointments, and visitors.
- Prepare letters, reports, and other administrative documents.
- Maintain office supplies and coordinate general office requirements.
- Provide administrative support to management and the team.
Requirements
- Three to five years of UAE experience in office administration and document control.
- Experience with a real estate or property developer is preferred.
- Excellent English communication and professional telephone etiquette.
- Good knowledge of Microsoft Office, Word, Excel, and Outlook.
- Experience with Aconex or a similar document management system is advantageous.
- Strong organizational, coordination, and follow-up skills.
- Professional, presentable, detail-oriented, and well-organized.
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