ADMIN COORDINATOR
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Key skills for this role
About the Role
Responsible for providing comprehensive administrative and operational support across key functions, including employee accommodation, transportation, government relations, and coordination with restaurant outlets.
Key Skills for This Role
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Job Summary
Responsible for providing comprehensive administrative and operational support across key functions, including employee accommodation, transportation, government relations, and coordination with restaurant outlets.
Role ensures the efficient management of documentation, compliance with local regulations, and the smooth delivery of support services to employees and operations.
Key Responsibilities
- Coordinate / Assisting visa processing, QID applications, medicals, and other government requirements for employees.
- Track and monitor expiry dates of visas, IDs, permits, and licenses; ensure timely renewals.
- Maintain accurate records of employee accommodation, including occupancy reports and asset tracking.
- Handle accommodation issues and coordinate maintenance, repairs, and inspections when needed.
- Conduct spot checks of the company’s accommodations to ensure they meet Prepare transportation plans, monitor vehicle usage, and coordinate with drivers and service providers.
- Ensure all company vehicles and drivers comply with legal and safety requirements.
- Act as a liaison between the company and government authorities for approvals and compliance
- Support document collection and submission from restaurant outlets and ensure timely processing.
- Maintain organized filing systems (physical and digital) for all employee and operational documents.
- Assist in preparing administrative reports (accommodation status, transport utilization, government transactions, etc.).
- Coordinate with HR on employee onboarding, transfers, and exit processes, including arrangements for accommodation, transport, and airport pick-up.
- Monitor administrative expenses and assist in cost control for accommodation and transportation.
- Ensure cleanliness, safety, and proper living conditions in staff accommodations.
- Respond to employee inquiries related to housing, transport, and government documentation.
- Provide support to the Procurement Department for purchasing activities as required.
- Perform other administrative and operational duties as assigned by management.
Qualification, Experience & Knowledge
- Bachelor’s degree in Business Administration or related field
- Minimum 3 years of experience in administrative or coordination roles (preferably in HR or operations)
- Experience handling accommodation, transport, or government processes is an advantage.
- Strong organizational and multitasking skills.
- Good communication and interpersonal skills.
- Proficiency in MS Office (Excel, Word, Outlook).
Application Question(S)
- Total work Experience as a Accommodation Coordinator?
- What is your Nationality?
- Expected Salary?
- You can join Immediately?
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