Admin Assistant
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Key skills for this role
Role Overview
Provide day-to-day administrative support to the regional head and regional business or support units.
Manage diaries, contacts, business travel, office requirements, expenses, credentials, and departmental submissions.
Key Skills for This Role
Full Job Posting
Role Purpose
Provide day-to-day administrative support to the regional head and regional business or support units.
Manage diaries, contacts, business travel, office requirements, expenses, credentials, and departmental submissions.
Key Accountabilities
- Organize diaries and schedule internal or external meetings, prioritizing the Head of Department.
- Communicate with departments including IT, Administration, HR, and Marketing to support team requirements.
- Coordinate conferences, invitation confirmations, and preparation of marketing materials.
- Arrange business trips, including approvals, visas, travel and hotel bookings, transportation, and client liaison.
- File closed deals promptly according to standard procedures.
- Monitor department requisitions, costs, and expenses and report to the department head.
- Maintain familiarity with petty cash, travel, Al Madar, and HR policies and procedures.
- Process staff expense reimbursements through Oracle Al Madar and handle other invoices and petty cash expenses.
- Manage internal departmental communication and respond to enquiries for the team and department head.
- Manage interview processes, contact new recruits, and coordinate with HR.
Specialist Skills and Knowledge
- English communication skills are required; Arabic is preferred.
- Analytical skills.
- Presentation skills.
- Proficient use of Microsoft Office.
- Strong customer service and administration skills.
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