Wellness Administration Coordinator
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Key skills for this role
About the Role
Who We Are: At Huda BSummary: We are seeking a Coordinator, Wellness Administration ensuring seamless communication, coordination, and relationship management with physicians, s.
Key Skills for This Role
Responsibilities
- Manage and coordinate all medical appointments for the Executive family, including annual health screenings, specialist consultations, diagnostic testing, and follow up care.
- Track referrals, treatment plans, and specialist recommendations.
- Obtain, organize, and maintain medical records, reports, and test results.
- Prepare concise medical summaries to support informed healthcare decisions.
- Coordinate wellness programs, including supplement protocols, prescription renewals, and appointments with nutritionists, therapists, and health coaches.
- Maintain wellness calendars and monitor key health milestones, treatments, and upcoming assessments.
- Arrange healthcare services and priority medical appointments while travelling.
- Coordinate medical transportation and support services when required.
- Manage relationships with international concierge medicine and healthcare providers.
- Ensure continuity of care during Executive family travel and overseas stays.
- Develop and maintain a secure, centralized medical records system.
- Manage insurance processes, including pre authorizations, claims submissions, direct billing arrangements, and reimbursement tracking.
Requirements
- Experience in medical appointment coordination and healthcare administration
- Ability to manage medical records and maintain confidentiality
- Knowledge of insurance processes including pre authorizations and claims
- Strong organizational and communication skills
Full Job Posting
Role Summary
- We are seeking a Coordinator, Wellness Administration ensuring seamless communication, coordination, and relationship management with physicians, specialists, functional medicine practitioners, nutritionists, therapists, laboratories, hospitals, pharmacies, health coaches, insurance providers, and i
Essential Duties and Responsibilities
- Manage and coordinate all medical appointments for the Executive family, including annual health screenings, specialist consultations, diagnostic testing, and follow up care.
- Track referrals, treatment plans, and specialist recommendations.
- Obtain, organize, and maintain medical records, reports, and test results.
- Prepare concise medical summaries to support informed healthcare decisions.
- Coordinate wellness programs, including supplement protocols, prescription renewals, and appointments with nutritionists, therapists, and health coaches.
- Maintain wellness calendars and monitor key health milestones, treatments, and upcoming assessments.
- Arrange healthcare services and priority medical appointments while travelling.
- Coordinate medical transportation and support services when required.
- Manage relationships with international concierge medicine and healthcare providers.
- Ensure continuity of care during Executive family travel and overseas stays.
- Develop and maintain a secure, centralized medical records system.
- Organize laboratory results, imaging reports, prescriptions, and treatment plans.
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