Personal Assistant to Chief Marketing Officer
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Key skills for this role
About the Role
Huda Beauty seeks a Personal Assistant to provide high-level executive support to the CMO and coordinate the Marketing Leadership Team. The role involves calendar management, travel coordination, and administrative efficiency.
Key Skills for This Role
Responsibilities
- Act as primary point of contact between the CMO, internal teams and external partners
- Proactively manage the CMO's calendar, balancing business priorities, international time zones and changing schedules
- Coordinate presentations, meeting materials and executive documents
- Organize domestic and international travel, accommodation and detailed itineraries
- Prepare and submit monthly expense reports
- Organize and maintain digital and physical files
- Handle confidential information with the highest level of discretion
- Provide administrative and personal support to maximize the CMO's effectiveness
- Be a trusted point of contact for the Marketing Team, keeping the department organized and engaged
- Coordinate department meetings, business reviews, planning sessions, workshops and key milestones
- Synchronize marketing department calendars across multiple stakeholders
- Track actions, requests and key decisions if needed
Requirements
- Demonstrated success supporting a senior executive (CMO, CEO, or equivalent) in a fast paced, global organization
- Proven ability to coordinate complex, multi stakeholder calendars and cross functional activities across time zones
- Track record of handling confidential and sensitive information with discretion and professionalism
- Strong written and verbal communication skills
- Comfortable leveraging AI and productivity tools to simplify administrative processes
- Experience organizing domestic and international travel, detailed itineraries and expense reporting for senior stakeholders
Full Job Posting
Summary
- The Personal Assistant provides high level executive and administrative support to the CMO, while acting as a central point of coordination for the Marketing Leadership Team.
- This role ensures the CMO's time, priorities, and communications are managed with precision, and drives organization, efficiency, and connectivity across the marketing department.
Essential Duties and Responsibilities
- Act as the primary point of contact between the CMO, internal teams and external partners.
- Proactively manage the CMO's calendar, balancing business priorities, international time zones and changing schedules.
- Coordinate presentations, meeting materials and executive documents.
- Organize domestic and international travel, accommodation and detailed itineraries.
- Prepare and submit monthly expense reports.
- Organize and maintain digital and physical files.
- Handle confidential information with the highest level of discretion.
- Provide administrative and personal support to maximize the CMO's effectiveness.
- Be a trusted point of contact for the Marketing Team.
- Coordinate department meetings, business reviews, planning sessions, workshops and key milestones.
- Synchronize marketing department calendars across multiple stakeholders.
- Track actions, requests and key decisions if needed.
Requirements
- Demonstrated success supporting a senior executive (CMO, CEO, or equivalent) in a fast paced, global organization.
- Proven ability to coordinate complex, multi stakeholder calendars and cross functional activities across time zones.
- Track record of handling confidential and sensitive information with the highest level of discretion and professionalism.
- Strong written and verbal communication skills.
- Comfortable leveraging AI and productivity tools to simplify recurring administrative processes.
- Experience organizing domestic and international travel, detailed itineraries and expense reporting for senior stakeholders.
Benefits
- Monthly 'Self Love Days' at company discretion.
- Premium Medical/Dental/Vision coverage for employee plus dependents.
- Monthly coaching sessions with our in house Success Coach.
- Employee discounts on all Huda Beauty products.
- Quarterly product gifting.
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