Wellness Administration Coordinator
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Key skills for this role
About the Role
Huda Beauty is seeking a Wellness Administration Coordinator to manage medical appointments, coordinate wellness programs, and maintain health records for the Executive family. Requires medical admin background, discretion, and knowledge of medical terminology.
Key Skills for This Role
Responsibilities
- Manage and coordinate all medical appointments for the Executive family, including annual health screenings, specialist consultations, diagnostic testing, and follow up care
- Track referrals, treatment plans, and specialist recommendations
- Obtain, organize, and maintain medical records, reports, and test results
- Prepare concise medical summaries to support informed healthcare decisions
- Coordinate wellness programs, including supplement protocols, prescription renewals, and appointments with nutritionists, therapists, and health coaches
- Maintain wellness calendars and monitor key health milestones, treatments, and upcoming assessments
- Arrange healthcare services and priority medical appointments while travelling
- Coordinate medical transportation and support services when required
- Manage relationships with international concierge medicine and healthcare providers
- Ensure continuity of care during Executive family travel and overseas stays
- Develop and maintain a secure, centralized medical records system
- Manage insurance processes, including pre authorizations, claims submissions, direct billing arrangements, and reimbursement tracking
Requirements
- Medical Admin background
- Exceptional discretion and confidentiality
- Medical terminology knowledge
- Experience coordinating specialists and hospitals
- Strong project management skills
- Excellent written communication
Full Job Posting
Summary
- We are seeking a Coordinator, Wellness Administration ensuring seamless communication, coordination, and relationship management with physicians, specialists, functional medicine practitioners, nutritionists, therapists, laboratories, hospitals, pharmacies, health coaches, insurance providers, and i
Essential Duties and Responsibilities
- Manage and coordinate all medical appointments for the Executive family, including annual health screenings, specialist consultations, diagnostic testing, and follow up care
- Track referrals, treatment plans, and specialist recommendations
- Obtain, organize, and maintain medical records, reports, and test results
- Prepare concise medical summaries to support informed healthcare decisions
- Coordinate wellness programs, including supplement protocols, prescription renewals, and appointments with nutritionists, therapists, and health coaches
- Maintain wellness calendars and monitor key health milestones, treatments, and upcoming assessments
- Arrange healthcare services and priority medical appointments while travelling
- Coordinate medical transportation and support services when required
- Manage relationships with international concierge medicine and healthcare providers
- Ensure continuity of care during Executive family travel and overseas stays
- Develop and maintain a secure, centralized medical records system
- Organize laboratory results, imaging reports, prescriptions, and treatment plans
Requirements
- Medical Admin background
- Exceptional discretion and confidentiality
- Medical terminology knowledge
- Experience coordinating specialists and hospitals
- Strong project management skills
- Excellent written communication
Benefits
- Monthly "Self Love Days" at company discretion
- Premium Medical/Dental/Vision coverage for employee plus dependents
- Monthly coaching sessions with our in house Success Coach
- Employee discounts on all Huda Beauty products
- Quarterly product gifting
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