UAE National - Business Support Executive
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Key skills for this role
About the Role
Lockton is seeking a UAE National Business Support Executive to provide administrative and operational support to the General Manager. The role involves calendar management, communication, meeting preparation, travel coordination, and client relationship management.
Key Skills for This Role
Responsibilities
- Coordinate and manage complex schedules, including meetings, appointments, and travel arrangements for the General Manager
- Serve as primary point of contact between the General Manager and internal/external stakeholders
- Prepare agendas, meeting materials, and presentations; record and distribute minutes
- Oversee coordination of business travel arrangements for the General Manager
- Handle confidential documents, manage files, and ensure efficient office operations
- Support the General Manager with project related tasks and tracking timelines
- Ensure all aspects of events, conferences, and off site meetings are in place
- Prepare reports, spreadsheets, and presentations; conduct research and compile data
- Ensure expense claims reports for the General Manager are accurately prepared and submitted on time
- Coordinate client meetings, follow ups, and support requests; manage client gifting initiatives
- Work with internal departments to ensure seamless coordination of activities
Requirements
- Exceptional organizational and time management abilities
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent verbal and written communication skills
- Strong attention to detail and ability to manage multiple tasks
- Ability to handle confidential information with discretion
- Flexibility to adapt to changing priorities and work under pressure
Full Job Posting
Working at Lockton
- At Lockton, we’re passionate about helping our people achieve their ultimate potential.
- We are active listeners and problem solvers developing innovative solutions.
Purpose of the role
- To provide efficient and proactive business support to the General Manager by managing administrative, operational, and client related activities.
- This role requires exceptional organizational skills, adaptability, and a commitment to confidentiality.
Your Responsibilities
- Coordinate and manage complex schedules, including meetings, appointments, and travel arrangements for the General Manager.
- Serve as the primary point of contact between the General Manager and internal/external stakeholders.
- Prepare agendas, meeting materials, and presentations. Record and distribute minutes.
- Oversee the coordination of business travel arrangements for the General Manager.
- Handle confidential documents, manage files, and ensure efficient office operations.
- Support the General Manager with project related tasks, including tracking project timelines.
- Ensure all aspects of events, conferences, and off site meetings are in place.
- Prepare reports, spreadsheets, and presentations as required.
- Ensure expense claims reports for the General Manager are accurately prepared and submitted on time.
- Take on any other assigned tasks or projects as needed.
- Ensure timely and professional communication with clients. Coordinate meetings, follow ups, and support requests.
- Work with internal departments to ensure seamless coordination of activities.
Required Qualifications
- Exceptional organizational and time management abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong attention to detail and ability to manage multiple tasks with competing priorities.
- Ability to handle confidential information with discretion and professionalism.
- Flexibility to adapt to changing priorities and work under pressure.
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