Team Assistant- IMEA Leadership Team
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
We are seeking a Team Assistant to provide administrative, coordination, and operational support to 3-5 BGS, APAC & IMEA Leaders/VPs in Dubai. You will manage calendars, travel, expenses, meetings, and leadership offsites.
Key Skills for This Role
Responsibilities
- Provide high level executive and administrative support to assigned Leaders, managing calendars, travel, expenses, and logistics with precision and confidentiality
- Coordinate and schedule meetings across multiple time zones, ensuring alignment among global and regional stakeholders
- Plan and organize leadership offsites, regional reviews, and team events, including end to end logistics and presentation material preparation
- Manage correspondence and act as liaison between leadership and internal/external contacts
- Maintain team organization systems including shared drives, documentation, and action trackers
- Partner with HR, Finance, and Operations teams on administrative processes such as expense management, purchase orders, and onboarding logistics
- Track key actions and deadlines across projects to ensure timely delivery and follow up
- Maintain strict confidentiality and handle sensitive information with discretion and professionalism
Requirements
- Bachelor's degree preferred
- 4–6 years of experience supporting senior executives or leadership teams, ideally in a multinational or matrixed organization
- Excellent communication, organizational, and time management skills
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- High attention to detail with ability to anticipate needs and prioritize effectively
- Proven ability to operate in a fast paced, global environment and manage multiple priorities
- Professional demeanor, judgment, and ability to handle sensitive information discreetly
Full Job Posting
Role Overview
- We are seeking an accomplished and dynamic Team Assistant to join our team in Dubai.
- In this role, you will play a critical part in providing seamless administrative, coordination, and operational support to 3 5 BGS, APAC & IMEA Leaders/ VPs, contributing to our ongoing success and strategic priorities.
- You will help drive communication flows and leadership alignment across regions.
Key Responsibilities
- Provide high level executive and administrative support to the assigned Leaders, managing calendars, travel, expenses, and logistics with precision and confidentiality.
- Coordinate and schedule meetings across multiple time zones, ensuring alignment among global and regional stakeholders.
- Plan and organize leadership offsites, regional reviews, and team events, including end to end logistics and presentation material preparation.
- Manage correspondence and act as the liaison between leadership and internal/external contacts.
- Maintain team organization systems — including shared drives, documentation, and action trackers — ensuring easy access and version control.
- Partner with HR, Finance, and Operations teams on administrative processes such as expense management, purchase orders, and onboarding logistics.
- Track key actions and deadlines across projects to ensure timely delivery and follow up.
- Maintain strict confidentiality and handle sensitive information with discretion and professionalism.
Qualifications & Experience
- Bachelor’s degree preferred.
- 4–6 years of experience supporting senior executives or leadership teams, ideally in a multinational or matrixed organization.
- Excellent communication, organizational, and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
- High attention to detail with the ability to anticipate needs and prioritize effectively.
- Proven ability to operate in a fast paced, global environment and manage multiple priorities.
- Professional demeanor, judgment, and ability to handle sensitive information discreetly.
What You’ll Bring
- A collaborative mindset and proactive approach to problem solving.
- Strong sense of ownership and accountability.
- The ability to work independently while remaining closely aligned with leadership priorities.
- Adaptability to manage across time zones and cultures.
- A positive, solutions oriented attitude and high service orientation.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Brink’s Inc
AMS Solutions Architecture & Delivery Lead, IMEA
Dubai, UAE
Brink’s Inc is seeking an AMS Solutions Architecture & Delivery Lead for the IMEA region to develop and execute ATM Managed Services solutions. The role involves leading solution development, engaging with bank customers
Regional Fleet Maintenance Supervisor
Chicago, QAT
Brink's seeks a Regional Fleet Maintenance Supervisor to oversee fleet maintenance operations across a designated region, ensuring vehicle reliability, safety, compliance, and cost efficiency. The role partners with bran
Market Unit Procurement Lead, IMEA
Dubai, UAE
About Brink’s The Brink’s Company (NYSE:BCO) is a global leader in secure logistics, cash and valuables management, digital retail solutions, and ATM managed services. For over 160 years, our name has been synonymous wit
Senior Director, Operations Excellence
Dubai, UAE
The Brink’s Company (NYSE:BCO) is a leading global provider of cash and valuables management, digital retail solutions, and ATM managed services. Our customers include financial institutions, retailers, government agenci
Process Engineer
Dubai, UAE
The Process Engineer has responsibility for supporting the country's operational excellence and operational transformation to achieve World Class Operations Management. This role will support company stakeholders to exec
DRS Product Manager
Dubai, UAE
About the Company The Brink’s Company (NYSE:BCO) is a leading global provider of cash and valuables management, digital retail solutions, and ATM managed services. Our customers include financial institutions, retailers,
AMS Solutions Architecture & Delivery Lead, IMEA
Dubai, UAE
Regional Fleet Maintenance Supervisor
Chicago, QAT
Market Unit Procurement Lead, IMEA
Dubai, UAE
Senior Director, Operations Excellence
Dubai, UAE
Process Engineer
Dubai, UAE
DRS Product Manager
Dubai, UAE