Storekeeper

Job Purpose

Receiving and Inspection

• Receive materials, spare parts, equipment, and other delivered items.
• Verify quantities, specifications, and condition against purchase orders, delivery notes, and supporting documents.
• Report shortages, damages, discrepancies, or incorrect deliveries.
• Document received items before entering them into the inventory system.

Inventory Management

• Maintain accurate and current inventory records in the ERP or inventory system.
• Label, code, and store items in designated locations.
• Monitor stock levels and identify slow-moving, obsolete, damaged, or excess inventory.
• Conduct physical counts, reconcile quantities, and investigate discrepancies.

Materials Issuing and Transfers

• Issue materials and spare parts only against approved requests or authorized documents.
• Record stock issues, transfers, returns, and adjustments accurately.
• Obtain authorization before releasing company assets or inventory.
• Coordinate with departments to ensure required materials are available.

Warehouse Control

• Keep the warehouse clean, safe, organized, and accessible.
• Arrange inventory for efficient identification, access, and storage utilization.
• Follow storage requirements and safeguard company inventory.

Documentation and Coordination

• Maintain documentation for receipts, issues, returns, transfers, and stock adjustments.
• Prepare inventory reports and provide information to management, Finance, Procurement, and Operations.
• Assist with month-end inventory closing and reconciliation.
• Coordinate with Finance and machinery departments regarding deliveries, records, and material availability.

Compliance and Accountability

• Follow warehouse and inventory policies and ensure transactions have proper documentation and authorization.
• Maintain segregation between receiving, issuing, and inventory-recording activities where applicable.
• Support external auditors during inventory counts and audits.
• Report discrepancies, loss, damage, or unauthorized inventory movements immediately.

Qualifications and Experience

• Minimum five years of warehouse or storekeeping experience is required.
• Experience with ERP and inventory management systems is required.
• Good knowledge of inventory control and warehouse procedures is required.
• Basic MS Excel knowledge is required.
• Good communication, organizational, independent working, and coordination skills are required.
• A diploma or bachelor's degree in logistics, supply chain, business administration, or a related field is preferred.