Stakeholder Coordinator (WAFI)

Overview

Wafi Readiness & Gap Closure

• Verify and validate project readiness against all WAFI requirements
• Confirm land ownership documentation, regulatory permits, approved designs, executed contracts, and project schedules
• Establish and maintain a comprehensive WAFI gap register with clearly assigned accountability and defined closure deadlines
• Identify and resolve all submission gaps prior to regulatory review to ensure compliance

Wafi Submission Management

• Prepare, coordinate, and oversee the complete WAFI submission package
• Ensure comprehensive alignment across all technical drawings, project schedules, contractual agreements, and phasing documentation
• Implement strict document version control protocols to ensure only approved and authorized documents are submitted to regulatory authorities

Escrow & Financial Coordination

• Coordinate the establishment and activation of escrow accounts in accordance with regulatory requirements
• Ensure payment structures are aligned with verified construction progress and contractual milestones
• Monitor and validate all escrow drawdowns against documented site progress
• Identify and escalate any discrepancies between financial claims and actual construction advancement

Regulator Coordination (Rega)

• Serve as the primary point of contact for all WAFI-related regulatory communications
• Track, document, and manage all regulator comments, queries, and directives
• Coordinate comprehensive responses across all stakeholders, including the developer, project management consultant, and contractor
• Ensure consistency, accuracy, and clarity in all regulatory submissions
• Ensure timely and complete resolution of all regulatory comments and requirements

Post-License Compliance

• Monitor project execution against the approved WAFI schedule and specifications
• Track and document all changes to project scope, design, phasing, or timeline
• Determine when WAFI variation requests are required and coordinate necessary updates with regulatory authorities
• Maintain ongoing compliance with all regulatory requirements throughout the project delivery lifecycle

Tracking & Reporting

• Maintain comprehensive WAFI documentation covering all submissions, approvals, and identified risks
• Provide regular status reports to management detailing progress, delays, and required actions
• Deliver clear visibility on approval progress, regulatory blockers, and compliance status

Qualifications

• Proven experience in stakeholder management, coordination, or a similar administrative role
• Excellent written and verbal communication skills in English
• Strong organizational and time management abilities with the capacity to manage multiple priorities simultaneously
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent tools
• Demonstrated ability to build and maintain professional relationships across diverse groups
• Experience with meeting coordination, scheduling, and event planning
• Strong attention to detail and commitment to accuracy in documentation
• Ability to work collaboratively in a team environment and support cross-functional initiatives
• Problem-solving skills and a proactive approach to addressing stakeholder needs
• Experience with project management tools or stakeholder engagement platforms (preferred)
• Familiarity with stakeholder mapping and engagement best practices (preferred)
• Knowledge of corporate governance or organizational management principles (preferred)

Additional Information** **About AECOM