Sr. Workplace Operations Administrator

Maintain accurate workplace information within Integrated Workplace Management Systems (IWMS), CMMS platforms, and related workplace technologies.

Support data quality efforts through routine record maintenance and validation activities.

Assist with system testing, training coordination, user support, and documentation updates.

Generate recurring dashboards, reports, and metrics using established reporting processes.

Maintain standard operating procedures, user guides, and system documentation.

Support workplace technology adoption and process consistency initiatives.

Document user feedback and system enhancement requests for management review.

Process and track purchase requisitions, purchase orders, invoices, and related documentation.

Maintain records associated with operating expenses, workplace services, and supplier agreements.

Support invoice reconciliation, payment tracking, and financial recordkeeping activities.

Maintain lease records, critical dates, and property-related documentation.

Provide administrative support for financial reporting and budget tracking activities.

Support office openings, closures, and workplace changes through coordination and documentation management.

Maintain organized records related to workplace contracts, expenditures, and service agreements.

Provide administrative and coordination support for workplace projects and operational initiatives.

Maintain project schedules, action-item logs, milestone tracking tools, and project documentation.

Coordinate communications among project managers, business stakeholders, landlords, suppliers, and service providers.

Support workplace programs including occupancy planning, furniture coordination, mail services, breakroom services, workplace experience initiatives, and employee onboarding activities.

Assist with business continuity planning activities and workplace readiness programs.

Maintain project records, status updates, and closeout documentation.

Escalate project risks or issues to project leaders as appropriate.

Support implementation of established GWS procedures, standards, and best practices.

Compile operational data and prepare information used in management reporting and decision-making.

Assist with process documentation, workflow updates, and continuous improvement initiatives.

Maintain documentation supporting audits, sustainability initiatives, emergency preparedness programs, and compliance reviews.

Support training and communication efforts related to workplace processes and systems.

Identify process improvement opportunities and communicate recommendations to management for evaluation.

Assist with maintaining consistency and accuracy of workplace operational records and documentation.

Experience with Integrated Workplace Management Systems (IWMS) and/or Computerized Maintenance Management Systems (CMMS) such as Nuvolo, Archibus, Corrigo, or similar platforms.

supporting reporting, data management, business process documentation, or workplace technology initiatives.

with lease administration support, invoice processing, purchase order tracking, and workplace operational reporting.

Familiarity with Integrated Facilities Management operating models and supplier service delivery processes.

Bachelors Degree or related work experience in lieu of a degree

Experience supporting workplace operations, facilities administration, office services, business operations, or related functions.

using workplace management systems, service management platforms, or operational reporting tools.

Strong organizational, communication, customer service, and documentation management skills.

supporting purchase order processing, invoice administration, operational reporting, or related administrative functions.

Proficiency with Microsoft Office applications, including Excel, PowerPoint, Outlook, and Teams.

Ability to prioritize while following established procedures and processes.

Ability to work effectively with internal stakeholders, suppliers, and service providers.

Interns are eligible for some of the benefits listed.

Our pay ranges are determined by role, level, and location.

The range displayed reflects the pay for this position in the primary location identified in this posting.

Actual pay depends on several factors, including state minimum pay wage rates, location, job-related skills, experience, and relevant education level or training.

We are committed to complying with all applicable federal and state minimum wage requirements where applicable.

If applicable, your recruiter can share more about the specific pay range for your preferred location during the hiring process.

KLA is proud to be an Equal Opportunity Employer.

We will ensure that qualified individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Please contact us at talent.acquisition@kla.com or at +1-408-352-2808 to request accommodation.

Be aware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as KLA employees.

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Further, KLA does not work with any recruiters or third parties who charge such fees either directly or on behalf of KLA.

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KLA follows a recruiting process that involves multiple interviews in person or on video conferencing with our hiring managers.

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