Sr Executive Assistant
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Key skills for this role
About the Role
Amgen is seeking a Sr Executive Assistant to provide comprehensive administrative and operational support to the MEA VP and Gulf GM in Dubai. The role involves managing complex calendars, coordinating travel, preparing meeting materials, and handling confidential information.
Key Skills for This Role
Responsibilities
- Manage and optimize complex calendars for the MEA VP and Gulf GM
- Coordinate domestic, regional, and international travel arrangements
- Prepare, organize, and quality check materials for internal and external meetings
- Handle correspondence, emails, meeting requests, and phone communications on behalf of senior leaders
- Manage expense reports, vendor invoices, procurement requests, and purchase orders
- Provide administrative support for Gulf and MEA leadership forums and business reviews
Requirements
- Highly organized, proactive, and detail oriented
- Ability to manage complex executive schedules and coordinate across time zones
- Experience in handling confidential information with discretion
- Proficiency in preparing meeting materials and managing correspondence
- Ability to manage expense reports and vendor invoices
Full Job Posting
Position Overview
- Provide comprehensive administrative and operational support to the MEA VP and Gulf GM.
- Manage complex executive schedules, coordinate across time zones, facilitate confidential communication, and ensure smooth day to day leadership operations.
Executive & Administrative Support
- Manage and optimize complex calendars for the MEA VP and Gulf GM.
- Coordinate domestic, regional, and international travel arrangements.
- Prepare, organize, and quality check materials for internal and external meetings.
- Handle correspondence, emails, meeting requests, phone communications, and document routing.
- Support on project management.
Leadership Team Support
- Provide administrative support for Gulf and MEA leadership forums and business reviews.
- Act as meeting secretary when required, including preparing agendas, capturing minutes, and tracking follow up actions.
- Serve as a central point of contact between leaders, internal functions, external stakeholders, and visitors.
Operations Management
- Manage expense reports, vendor invoices, procurement requests, purchase orders, and other administrative financial processes.
- Maintain executive records, distribution lists, filing systems, shared folders, and business documentation.
- Support executive office coordination needs in Dubai, including visitor arrangements, meeting room logistics, technology setup, and catering requests.
- Track selected leadership actions, deadlines, and follow ups.
Confidentiality & Professionalism
- Handle sensitive and confidential business, employee, financial, and leadership information with the highest level of discretion.
- Act as a gatekeeper and trusted partner to align access, decisions, and leadership time with business priorities.
- Represent the leaders and Amgen professionally with internal and external stakeholders.
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