Senior Specialist, Parts and Accessories Inventory

Job Purpose

Key Functional Responsibilities

• Develop forecasting and simulation models to estimate parts demand, particularly in cases where historical data is not available.
• Analyze historical parts consumption, service trends, and seasonal patterns to forecast future requirements.
• Collaborate closely with Service, Sales, and Planning teams to align inventory levels with forecasted demand.
• Support the development of demand plans across vehicle models, parts categories, and classification segments.

Parts Ordering & Procurement

• Place purchase orders for spare parts and accessories based on approved demand forecasts and existing stock levels.
• Track open purchase orders, follow up with suppliers, and resolve delays or discrepancies.
• Negotiate lead times, availability, and delivery schedules with suppliers to optimize supply performance.
• Coordinate cross functionally with Sales, Service, Warehousing & Logistics, Finance, Procurement, and Manufacturing to ensure uninterrupted parts availability and fulfillment.
• Prepare and submit purchase requisitions for both externally sourced and in house produced parts for management review and approval.

Inventory Management & Control

• Maintain accurate inventory records covering receipts, issues, adjustments, and stock transfers.
• Monitor inventory levels to prevent overstocking, obsolescence, and shortages.
• Define and implement inventory control measures, including safety stock, reorder points, and minimum/maximum stock levels.

Systems Management & Reporting

• Utilize SAP ERP and WMS systems for ordering, tracking, and inventory control.
• Generate regular reports on stock movement, consumption trends, supplier performance, and inventory health.
• Provide data driven insights and KPI dashboards to support operational and commercial decision making.
• Report on forecast accuracy, on time delivery performance, inventory turnover ratios, stock out incidents, and supplier performance metrics.

Supplier & Service Coordination

• Build and maintain strong supplier relationships to ensure timely delivery and quality compliance.
• Coordinate closely with Service teams to support urgent and critical parts requirements.
• Escalate and resolve issues related to parts availability, quality concerns, and order discrepancies.