Senior Project Manager (Contractor/Fixed term role)
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Key skills for this role
About the Role
Tahaluf seeks a Senior Project Manager to lead event delivery for large-scale B2B events in Saudi Arabia. The role involves stakeholder management, feature planning, risk management, and cross-functional coordination.
Key Skills for This Role
Responsibilities
- Act as the primary liaison between internal and external stakeholders, including event sponsors, exhibitors, clients, vendors, and internal teams.
- Oversee the planning and execution of event features such as workshops, deals hubs, competitions, activations, and closed door roundtable conferences.
- Identify potential risks and develop contingency plans to mitigate them.
- Act as the central hub for coordinating efforts across various functional teams (marketing, logistics, technical, legal, etc.).
- Secure and manage venues, suppliers, and vendors, including negotiating contracts and ensuring timely delivery of goods and services.
- Establish regular meetings, status reports, and communication plans to keep all parties informed about progress, risks, and changes.
- Conduct post event reviews to assess success metrics and gather feedback from stakeholders.
Requirements
- Experience or exposure in managing mid – large scale trade exhibitions, conferences, sports events or FMCG launches and events
- Ability to manage multiple projects and deliverables at different stages of the project life cycle
- Exposure to evaluating and managing Inter departmental processes and milestones
- Stakeholder interaction and management, both internal teams and external partners across all levels
- Risk management and mitigation planning
- Exposure to MS Office/Office 365 suite of software, Smart Sheets and Airtable
- Ability to perform critical work involving judgement, accuracy and speed with minimal supervision
- Computer literate and proficient in the use of Microsoft Word, Excel, Airtable and Smart Sheets
- Able to prioritise work tasks, and deadlines, proficient in using scheduling tools
- Proactive and self motivated
- Interpersonal and customer facing skills
- Cultural awareness and sensitivity
Full Job Posting
Company Description
- Tahaluf is the largest B2B live and on demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue.
- It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF).
- Tahaluf is bold, visionary, and determined to make an impact.
Job Description
- As a Senior Project Manager working with Portfolio 2 delivery teams, you will be responsible for developing detailed project plans and timelines.
- You will be involved in breaking down the event into key phases (e.g., pre event, event execution, and post event), identifying major deliverables, and creating a project schedule.
- You will coordinate with all stakeholders, define the scope, set expectations, and establish deadlines for each milestone.
What You Will Do
- Act as the primary liaison between internal and external stakeholders, including event sponsors, exhibitors, clients, vendors, and internal teams (marketing, operations, technical teams, etc.).
- Ensure all stakeholders understand their roles, requirements, and timelines, fostering clear communication and alignment.
- Manage expectations and address concerns to maintain strong relationships and ensure smooth collaboration.
- Oversee the planning and execution of event features such as workshops, deals hubs, competitions, activations, and closed door roundtable conferences.
- Manage these features from concept to delivery, ensuring they align with the event’s goals and enhance the attendee experience.
- Collaborate with operations and suppliers to bring innovative ideas to elevate the look, feel, and flow of the event.
- Identify potential risks (e.g., venue issues, technical failures, supplier delays) and develop contingency plans to mitigate them.
- Maintain risk logs, assess impact, and implement mitigation strategies to ensure smooth event delivery.
- Continuously monitor risks throughout the project lifecycle and adapt plans as needed.
- Act as the central hub for coordinating efforts across various functional teams (marketing, logistics, technical, legal, etc.).
- Align tasks and timelines to avoid bottlenecks and ensure all teams are working toward the same goals.
- Maintain a broader view of the event flow to ensure seamless execution and integration of all components.
Venue and Vendor Management
- Secure and manage venues, suppliers, and vendors, including negotiating contracts and ensuring timely delivery of goods and services.
- Build and maintain strong relationships with third party providers such as audio visual companies, caterers, and transportation services.
- Ensure all deliverables meet quality standards and align with the event’s vision.
Communication and Reporting
- Establish regular meetings, status reports, and communication plans to keep all parties informed about progress, risks, and changes.
- Act as the primary point of contact for resolving issues during the project lifecycle.
- Provide clear and concise updates to stakeholders, ensuring transparency and accountability.
Post Event Evaluation and Reporting
- Conduct post event reviews to assess success metrics and gather feedback from stakeholders.
- Prepare a final report summarizing achievements, lessons learned, and recommendations for future events.
- Track post event milestones and support the rollout of new event launches.
Qualifications
- Experience or exposure in managing mid – large scale trade exhibitions, conferences, sports events or FMCG launches and events.
- Ability to manage multiple projects and deliverables at different stages of the project life cycle.
- Exposure to evaluating and managing Inter departmental processes and milestones.
- Stakeholder interaction and management, both internal teams and external partners across all levels.
- Risk management and mitigation planning.
- Exposure to MS Office/Office 365 suite of software, Smart Sheets and Airtable.
Demonstrated skills
- Ability to perform critical work involving judgement, accuracy and speed with minimal supervision.
- Computer literate and proficient in the use of Microsoft Word, Excel, Airtable and Smart Sheets.
- Able to prioritise work tasks, and deadlines, proficient in using scheduling tools.
- Proactive and self motivated.
- Interpersonal and customer facing skills.
- Cultural awareness and sensitivity.
Additional Information
- Please note this is a Freelancer, fixed term role.
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