Senior Project Administrator (Commissioning & Permits)
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Key skills for this role
About the Role
TXM Solutions seeks a Senior Project Administrator in Al Dafra, Abu Dhabi to support commissioning and permit administration. The role involves maintaining documentation, coordinating with stakeholders, and assisting with LOTO/ESSW permit processes.
Key Skills for This Role
Responsibilities
- Maintain administrative files, registers, trackers, templates and controlled documentation
- Maintain task trackers, action logs and progress updates for assigned departments or projects
- Act as SPOC for designated departments, including coordination between office teams, site teams, Commissioning, ESSW, LOTO representatives, safety teams
- Assist with LOTO / ESSW permit administration by checking submitted permit documentation
- Maintain updated permit registers, including open and closed permits, permit status, lock / tag tracking information
- Coordinate with permit requestors, approvers, field teams and LOTO Coordinator for timely updates
- Archive permit, commissioning and ESSW documentation in line with audit, compliance and project requirements
- Escalate missing information, discrepancies, incomplete documentation or non compliance observations
Requirements
- Degree in appropriate discipline or equivalent demonstrated experience
- 2+ years experience
- Proficiency in MS Office Suite (Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Ability to manage multiple documents, logs and requests in fast paced environment
Full Job Posting
Job Purpose
- Supports general administrative activities while also assisting designated departments, including Commissioning and ESSW, with coordination, record keeping, permit documentation, trackers, registers, audit support and follow up actions.
- The position remains administrative in nature and does not carry technical authority for isolation, safety approval or specialist engineering decisions.
Qualifications & Experience
- Degree in appropriate discipline or equivalent demonstrated experience and/or
- 2+ years experience
- Prior exposure to HSE, Commissioning, ESSW, LOTO, Permit to Work or safety documentation is desirable but not mandatory.
Responsibilities
- Maintain administrative files, registers, trackers, templates and controlled documentation in an accurate and timely manner.
- Maintain task trackers, action logs and progress updates for assigned departments or projects.
- Act as SPOC for designated departments, including coordination between office teams, site teams, Commissioning, ESSW, LOTO representatives, safety teams and other relevant stakeholders, where required.
- Assist with LOTO / ESSW permit administration by checking that submitted permit documentation is complete, correctly filled, appropriately authorized and supported by required information before further review by the relevant authorized personnel.
- Maintain updated permit registers, including open and closed permits, permit status, lock / tag tracking information and related logs, where applicable.
- Coordinate with permit requestors, approvers, field teams and the LOTO Coordinator to support timely updates, extensions, cancellations, closures and archiving of permit documentation.
- Archive permit, commissioning and ESSW documentation in line with audit, compliance and project requirements.
- Escalate missing information, discrepancies, incomplete documentation or non compliance observations to the relevant manager, LOTO Coordinator or authorized department representative.
Skills and Competencies
- Essential: Proficiency in MS Office Suite (Word, Excel, PowerPoint).
- Essential: Excellent written and verbal communication skills.
- Essential: Ability to manage multiple documents, logs and requests in fast paced project or site environment.
- Essential: Ability to coordinate with multiple stakeholders while maintaining clear records and escalation trails.
- Desirable: Experience supporting compliance, audit, safety documentation, permit systems or project administration.
- Desirable: Familiarity with Permit to Work, LOTO or ESSW documentation processes.
- Desirable: Proven ability to identify inefficiencies and recommend or implement improvements in administrative workflows.
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