Senior Executive Secretary
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Key skills for this role
About the Role
Webook is seeking a highly organized and discreet Senior Executive Secretary to provide high-level administrative support to the CEO. The role involves managing the CEO's calendar, screening communications, preparing board materials, and acting as a liaison with stakeholders.
Key Skills for This Role
Responsibilities
- Manage and prioritize the CEO's complex calendar, including meetings, travel, and key deadlines
- Screen and respond to incoming communications, ensuring timely follow ups and appropriate delegation
- Prepare agendas, briefing materials, and minutes for executive meetings and board interactions
- Coordinate travel arrangements, expense reporting, and logistical support for international engagements
- Serve as a liaison between the CEO and senior leadership team, board members, investors, clients, and partners
- Maintain confidentiality and handle sensitive information with integrity and professionalism
- Draft high quality correspondence, presentations, and internal communications on behalf of the CEO
- Anticipate needs and proactively manage the CEO's priorities and workflow
- Drive accountability by following up on action items, ensuring alignment across stakeholders
- Support project management for executive level initiatives as needed
- Assist in preparing board materials, maintaining corporate records, and ensuring alignment with governance practices
- Coordinate with Legal, Finance, and HR on executive level documentation and scheduling
Requirements
- Highly organized, proactive, and discreet
- Strong executive presence and exceptional judgment
- Ability to thrive in a fast paced, high growth environment
Full Job Posting
Role Overview
- We are seeking a highly organized, proactive, and discreet Senior Executive Secretary to provide high level administrative support to the CEO.
- This role is critical in enabling the CEO to focus on strategic priorities by managing the flow of information, optimizing time, and acting as a trusted liaison.
- The ideal candidate will bring strong executive presence, exceptional judgment, and the ability to thrive in a fast paced, high growth environment.
Key Responsibilities Executive Support
- Manage and prioritize the CEO's complex calendar, including meetings, travel, and key deadlines.
- Screen and respond to incoming communications, ensuring timely follow ups and appropriate delegation.
- Prepare agendas, briefing materials, and minutes for executive meetings and board interactions.
- Coordinate travel arrangements, expense reporting, and logistical support for international engagements.
Key Responsibilities Stakeholder Management
- Serve as a liaison between the CEO and senior leadership team, board members, investors, clients, and partners.
- Maintain confidentiality and handle sensitive information with integrity and professionalism.
- Draft high quality correspondence, presentations, and internal communications on behalf of the CEO.
Key Responsibilities Operational Efficiency
- Anticipate needs and proactively manage the CEO's priorities and workflow.
- Drive accountability by following up on action items, ensuring alignment across stakeholders.
- Support project management for executive level initiatives as needed.
Key Responsibilities Governance and Compliance
- Assist in preparing board materials, maintaining corporate records, and ensuring alignment with governance practices.
- Coordinate with Legal, Finance, and HR on executive level documentation and scheduling.
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