Senior Associate - Administration (UAE National)

Overview

Administrative Support

• Assist in maintaining efficient office operations by managing correspondence, scheduling meetings, and ensuring adequate office supplies in adherence to Expo City Standards.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, and respond or redirect as appropriate.

Document Management

• Organize and maintain both physical and digital office files, documents, and records, ensuring accuracy, accessibility, and confidentiality at all times.

Meeting And Event Coordination

• Coordinate and organize meetings, conferences, and events, including booking venues, arranging catering, preparing materials, and managing logistics to ensure seamless execution.
• Welcome and greet visitors attending events and meetings in accordance with Expo City's hospitality standards, providing a positive and professional experience.

Guest Management

• Manage the arrival and departure logistics for guests of Expo City Authority, ensuring their needs are accommodated and any special requirements are addressed promptly and efficiently
• Project Support:
• Provide support for special projects, initiatives, or events as required, including conducting research, coordinating activities, and offering administrative assistance to ensure successful outcomes.

Additional Tasks

• Undertake additional tasks and responsibilities as assigned by management to support the overall functioning of the office and organization, demonstrating flexibility and adaptability.
• Knowledge, Qualifications and Skills required

Essential

• 1+ years of relevant experience as well as:
• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Proven experience in an administrative support role, preferably in a fast-paced office environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with a high level of professionalism.
• Bilingual in Arabic and English
• Proficiency in Microsoft Office Suite and other office software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to changing priorities and deadlines.
• Strong attention to detail and accuracy in work
• Ability to drive a Buggy when required (training / license will be provided by Expo City Dubai)