Senior Administrator (Jebel Ali) - UAE Nationals only
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Key skills for this role
About the Role
Correspondence and Documentation Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.
Key Skills for This Role
Responsibilities
- Compose and type routine letters, memoranda, reports, minutes of meetings, and other materials
- Proofread and correct prepared materials for grammar, format, and completeness
- Sort, open, and distribute incoming mail
- Assist in budget preparation and financial reports
- Prepare and monitor timekeeping and personnel records
- Receive and screen visitors and telephone calls, schedule appointments
- Schedule and arrange meetings and conferences, make travel reservations
- Take minutes or recordings of meetings
- Establish and maintain office files, logs, indexes, and control records
- Enter, retrieve, update, verify, and delete information from electronic files
- Determine needs and order office supplies, equipment, repair and maintenance services
Requirements
- Experience in administrative support
- Proficiency in office software and document management
- Strong organizational and communication skills
Full Job Posting
Correspondence and Documentation
- Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms.
- Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
- Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
- Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records.
Incoming Visitors and Calls
- Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and pro
Meetings
- Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed.
- Takes minutes or recordings of meetings for distribution to meeting participants.
Information Recording and Archiving
- Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
- Enters, retrieves, updates, verifies, and deletes information from electronic files.
Office Supplies
- Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that stocks meet demand.
Safety, Quality & Environment
- Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
Related Assignments
- Performs other related duties or assignments as directed.
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