Secretary To General Manager
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Key skills for this role
About the Role
Rashid ICtas Company is seeking an Executive Assistant to the General Manager to provide administrative and organizational support. The role involves managing schedules, coordinating meetings and travel, handling correspondence, and maintaining confidentiality.
Key Skills for This Role
Responsibilities
- Manage the General Manager’s calendar, schedule meetings and appointments, and provide timely reminders
- Handle telephone, email, and correspondence traffic by screening incoming requests and directing them to the appropriate departments
- Prepare for meetings, organize required documents, take meeting minutes, and follow up on action items
- Communicate professionally with internal and external stakeholders on behalf of the General Manager
- Arrange business travel, including flights, hotel accommodations, airport transfers, and other related logistics
- Maintain and safeguard confidential information and sensitive documents
- Organize filing, archiving, and document tracking processes efficiently
- Ensure effective internal coordination and facilitate communication between departments
- Communicate the General Manager’s instructions to relevant teams and monitor their implementation
- Support reporting processes by preparing presentations, correspondence, and other business documents
- Contribute to the smooth operation of office administration and daily administrative processes
Requirements
- Bachelor's degree preferred
- Minimum of 2–5 years of experience in a similar executive assistant or administrative role
- Proficiency in Microsoft Office applications
- Excellent written and verbal communication skills
- Strong planning, organizational, and time management abilities
- Professional demeanor with excellent presentation and interpersonal skills
- High level of integrity with a strong commitment to confidentiality and professionalism
- Ability to work effectively in a fast paced and dynamic environment
- Good command of English
Full Job Posting
Role Overview
- The Executive Assistant to the General Manager provides administrative and organizational support to ensure the smooth day to day operation of the General Manager’s office.
- The role includes managing the General Manager’s schedule, coordinating meetings and travel arrangements, handling correspondence, preparing documents and reports, and maintaining effective communication with internal and external stakeholders.
- The Executive Assistant is expected to work in a professional and organized manner, maintain confidentiality, prioritize tasks effectively, and support the efficient coordination of office and administrative activities.
Responsibilities
- Manage the General Manager’s calendar, schedule meetings and appointments, and provide timely reminders.
- Handle telephone, email, and correspondence traffic by screening incoming requests and directing them to the appropriate departments.
- Prepare for meetings, organize required documents, take meeting minutes, and follow up on action items.
- Communicate professionally with internal and external stakeholders on behalf of the General Manager.
- Arrange business travel, including flights, hotel accommodations, airport transfers, and other related logistics.
- Maintain and safeguard confidential information and sensitive documents.
- Organize filing, archiving, and document tracking processes efficiently.
- Ensure effective internal coordination and facilitate communication between departments.
- Communicate the General Manager’s instructions to relevant teams and monitor their implementation.
- Support reporting processes by preparing presentations, correspondence, and other business documents.
- Contribute to the smooth operation of office administration and daily administrative processes.
Skills and Qualifications
- Bachelor’s degree preferred.
- Minimum of 2–5 years of experience in a similar executive assistant or administrative role.
- Proficiency in Microsoft Office applications.
- Excellent written and verbal communication skills.
- Strong planning, organizational, and time management abilities.
- Professional demeanor with excellent presentation and interpersonal skills.
- High level of integrity with a strong commitment to confidentiality and professionalism.
- Ability to work effectively in a fast paced and dynamic environment.
- Good command of English.
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