Sales Administrative Assistant
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Key skills for this role
About the Role
Richcraft Homes seeks a Sales Administrative Assistant to support the Sales Team with documentation, home closings, inventory management, and customer service. The role involves preparing sales documents, coordinating with brokerages, tracking purchaser requirements, and maintaining records.
Key Skills for This Role
Responsibilities
- Prepare and organize customer deposits and supporting sales documentation
- Process co broke agreements, including coordinating invoices with brokerage offices
- Prepare initial Statements of Adjustments for home sales transactions
- Scan, distribute, organize, and maintain Agreements of Purchase and Sale, amendments, addendums, and related documentation
- Monitor daily home closings and communicate important updates to internal departments
- Track outstanding purchaser requirements, including mortgage approvals, deposits, and other required documentation
- Send weekly reminders regarding upcoming deadlines and outstanding purchaser requirements
- Update website inventory and pricing information as required
- Gather competitor pricing information and assist with maintaining market reports
- Answer incoming telephone calls and direct inquiries to the appropriate team members
- Coordinate communication between internal departments, Sales Representatives, external brokerages, and purchasers
- Coordinate client appreciation gifts and other departmental administrative activities
Requirements
- Postsecondary education in Business Administration, Office Administration, or related field preferred
- Minimum of two years of administrative experience, preferably in residential construction, homebuilding, real estate, or sales administration
- Experience working with contracts, sales documentation, and databases is considered an asset
- Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and Adobe Acrobat
- Strong organizational and time management skills
- Exceptional attention to detail and accuracy
- Excellent written and verbal communication skills
- Strong customer service and interpersonal skills
- Ability to manage multiple priorities while meeting deadlines in a fast paced environment
- Ability to maintain confidentiality and exercise sound judgment
Full Job Posting
Job Summary
- Sales Administrative Assistant at Richcraft Homes
- Location: Head Office, Ottawa, ON
- Salary: CAD 50,000–CAD 55,000 annually
- Full time, new role
Who We Are
- Richcraft Homes is a renowned Ottawa real estate corporation with over 40 years of history
- Involved in home and high rise construction, land acquisition and development, joint ventures, and property management
The Role
- Integral member of the Sales Team providing administrative support throughout the new home sales process
- Coordinates sales documentation, supports home closings, maintains inventory and pricing information, manages co broker transactions
- Ensures exceptional service for internal teams and purchasers
Responsibilities
- Prepare and organize customer deposits and supporting sales documentation
- Process co broke agreements, including coordinating invoices with brokerage offices
- Prepare initial Statements of Adjustments for home sales transactions
- Scan, distribute, organize, and maintain Agreements of Purchase and Sale, amendments, addendums, and related documentation
- Monitor daily home closings and communicate important updates to internal departments
- Track outstanding purchaser requirements, including mortgage approvals, deposits, and other required documentation
- Send weekly reminders regarding upcoming deadlines and outstanding purchaser requirements
- Update website inventory and pricing information as required
- Gather competitor pricing information and assist with maintaining market reports
- Answer incoming telephone calls and direct inquiries to the appropriate team members
- Coordinate communication between internal departments, Sales Representatives, external brokerages, and purchasers
- Coordinate client appreciation gifts and other departmental administrative activities
Qualifications
- Postsecondary education in Business Administration, Office Administration, or related field preferred
- Minimum of two years of administrative experience, preferably in residential construction, homebuilding, real estate, or sales administration
- Experience working with contracts, sales documentation, and databases is considered an asset
Skills and Abilities
- Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and Adobe Acrobat
- Experience working with contracts, agreements, and sales documentation
- Strong organizational and time management skills
- Exceptional attention to detail and accuracy
- Excellent written and verbal communication skills
- Strong customer service and interpersonal skills
- Ability to manage multiple priorities while meeting deadlines in a fast paced environment
- Ability to maintain confidentiality and exercise sound judgment
- Ability to work independently while contributing effectively within a collaborative team environment
Why Richcraft?
- Generous Health and Dental Plan
- Group Retirement Planning with Company Match
- Employee Wellness Program
- Referral Program
- Employee Assistance Program
- Long Term Employment
- Opportunities for Growth
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