Sales Administration Specialist | alfanar Electric
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Alfanar Electric is hiring a Sales Administration Specialist to provide administrative and operational support to the Sales team in Riyadh. The role involves managing sales documentation, invoicing, customer records, and coordination with internal departments.
Key Skills for This Role
Responsibilities
- Issue delivery notes (OBDs) and sales invoices according to company procedures
- Follow up on pending delivery notes and ensure all OBDs are invoiced within the required period
- Issue special invoices (gifts, samples, etc.) through the system
- Process color replacement requests and follow up until OBDs are issued
- Manage third party orders (TPOs) in coordination with the STD project team
- Follow up on material shortages with the Demand Planning team to ensure full order fulfillment
- Verify proof of delivery (POD), ensure complete signatures, and confirm customer receipt and approval
- Ensure hubs are supplied with forecasted quantities and required safety stock
- Support the Customer Service team with issued items under their custody and provide custody and shortage reports
- Prepare, review, and submit credit limit increase requests after obtaining required sales approvals
- Review customer incentives received from Finance and share feedback with concerned branches
- Prepare and review seller incentive documents and submit them to Finance for payment processing
Requirements
- Bachelor Degree in Administration Institute
- 0 2 years of experience
- Analytical thinking
- Communication skills
- Creativity
- Details Oriented
- Initiative
- MS Office proficiency
- Report writing
- Risk Assessment
- Teamwork
- Time Management
Full Job Posting
Job Purpose
- Provide administrative and operational support to the Sales team by managing sales documentation, invoicing, customer records, coordination with internal departments, and ensuring compliance with company policies and procedures.
Key Accountability Areas
- Sales Invoicing & Order Processing: Issue delivery notes (OBDs) and sales invoices according to company procedures.
- Follow up on pending delivery notes and ensure all OBDs are invoiced within the required period.
- Issue special invoices (gifts, samples, etc.) through the system.
- Process color replacement requests and follow up until OBDs are issued.
- Manage third party orders (TPOs) in coordination with the STD project team and after branch manager validation.
- Delivery, Stock & Demand Coordination: Follow up on material shortages with the Demand Planning team to ensure full order fulfillment.
- Verify proof of delivery (POD), ensure complete signatures, and confirm customer receipt and approval.
- Ensure hubs are supplied with forecasted quantities and required safety stock.
- Support the Customer Service team with issued items under their custody and provide custody and shortage reports.
- Customer Accounts, Credit & Incentives: Prepare, review, and submit credit limit increase requests after obtaining required sales approvals.
- Review customer incentives received from Finance and share feedback with concerned branches.
- Prepare and review seller incentive documents and submit them to Finance for payment processing.
Academic Qualification & Experience
- Bachelor Degree in Administration Institute
- Work Experience Fresher 0 2 years
Technical / Functional Competencies
- Analytical thinking
- Communication
- Creativity
- Details Oriented
- Initiative
- MS Office
- Report writing
- Risk Assessment
- Teamwork
- Time Management
- Troubleshooting
- Well Organized
About Alfanar
- Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastruct
- The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square meter complex located in Riyadh.
- Alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at alfanar
Production Lab and Glaze Manager
Riyadh, KSA
Alfanar seeks a Production Lab and Glaze Manager to lead laboratory and glaze preparation operations in Riyadh. The role involves supervising raw material testing, glaze formulation, process optimization, and team develo
Costing Accountant
Riyadh, KSA
Alfanar seeks a Costing Accountant to support invoicing, payment tracking, and accounts receivable reporting. The role involves preparing invoices, reconciling accounts, and providing data insights to sales and finance t
ACCOUNTANT, GENERAL
Riyadh, KSA
Alfanar seeks a General Accountant to support invoicing, payment tracking, and accounts receivable reporting. The role involves preparing invoices, reconciling accounts, and providing data insights to sales and finance t
Marketing Manager
Riyadh, KSA
Alfanar is hiring a Marketing Manager to oversee marketing communication, digital marketing, and customer support activities. The role involves executing campaigns, coordinating with teams, and ensuring brand visibility.
Section Manager, Material Planning | alfanar Electric
Riyadh, KSA
alfanar Electric seeks a Section Manager for Material Planning in Riyadh. The role manages material planning to ensure timely availability of materials, coordinates with procurement and production, monitors inventory, an
SR. Health, Safety, and Environment Engineer | alfanar Electric
Dubai, UAE
Alfanar Electric seeks a Senior HSE Engineer to support HSE systems implementation, perform advanced risk assessments, monitor site conditions, and ensure compliance with regulations. The role requires a Bachelor's in Sa
Digital Multimedia Specialist | alfanar Electric
Riyadh, KSA
alfanar Electric seeks a Digital Multimedia Specialist to design and produce engaging digital content for social media and marketing channels. You will create videos, animations, and graphics aligned with brand guideline
Sr. Graphic Designer | alfanar Electric
Riyadh, KSA
Alfanar Electric seeks a Senior Graphic Designer to create visually appealing designs for print and digital materials. The role involves conceptualizing ideas, defining styles, supervising quality, and coordinating with
Production Lab and Glaze Manager
Riyadh, KSA
Costing Accountant
Riyadh, KSA
ACCOUNTANT, GENERAL
Riyadh, KSA
Marketing Manager
Riyadh, KSA
Section Manager, Material Planning | alfanar Electric
Riyadh, KSA
SR. Health, Safety, and Environment Engineer | alfanar Electric
Dubai, UAE
Digital Multimedia Specialist | alfanar Electric
Riyadh, KSA
Sr. Graphic Designer | alfanar Electric
Riyadh, KSA