Regulatory Executive (Temp support 6 months)
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Key skills for this role
About the Role
KAYALI is looking for a Regulatory Executive to support global compliance for fragrance products, focusing on ingredient screening, registrations, labeling, and documentation. The role involves working with R&D, Marketing, and external partners to ensure accurate and timely submissions.
Key Skills for This Role
Responsibilities
- Support compliance activities across international markets; help interpret and apply relevant requirements under the guidance of the Regulatory Manager
- Coordinate ingredient screening, product registrations, and notifications; maintain trackers and prepare submission packages
- Assist with labeling and claims reviews to ensure alignment with country requirements
- Maintain regulatory databases, PLM, and compliance trackers; ensure data accuracy and version control
- Monitor regulatory updates and summarize changes; flag risks and recommend next steps
Requirements
- Bachelor's degree in a scientific discipline (e.g., Chemistry, Biology, Cosmetic Science) or equivalent experience
- 2 3 years in regulatory affairs within fragrance, cosmetics, flavors, or related consumer goods
- Working knowledge of global fragrance/cosmetic regulatory requirements
- Familiarity with regulatory databases/PLM, document control, and MS Office/Google Workspace
- Excellent written and verbal English
Full Job Posting
Summary
- A hands on regulatory professional who supports global compliance for fragrance products with a strong focus on ingredient screening checks, registrations, labeling, and documentation.
Responsibilities
- Support compliance activities across international markets; help interpret and apply relevant requirements under the guidance of the Regulatory Manager.
- Coordinate ingredient screening, product registrations, and notifications; maintain trackers and prepare submission packages.
- Assist with labeling and claims reviews to ensure alignment with country requirements; escalate exceptions promptly.
- Partner with R&D, Product Development, Marketing, Packaging, Quality, and Operations to collect documentation and keep product files complete.
- Prepare meeting materials, decision logs, and follow ups to support cross functional alignment and launch readiness.
- Maintain regulatory databases, Product Lifecycle Management (PLM), and compliance trackers; ensure data accuracy, version control, and audit trail integrity.
- Draft working guides (e.g., checklists, SOPs/work instructions) and keep them up to date.
- Monitor regulatory updates and pending legislation; summarize changes and potential impacts; flag risks and recommend next steps.
- Coordinate timely responses to internal and external regulatory inquiries; compile evidence packs and track closures.
- Support internal audits/inspections by organizing documentation and addressing findings.
- Assist in preparing materials for industry associations, regulatory bodies, and external partners.
- Build quick reference sheets and training snippets; share best practices with peers and new joiners.
Requirements
- Education: Bachelor's degree in a scientific discipline (e.g., Chemistry, Biology, Cosmetic Science) or equivalent experience.
- Experience: 2 3 years in regulatory affairs within fragrance, cosmetics, flavors, or related consumer goods; relevant internships/placements count.
- Knowledge: Working knowledge of global fragrance/cosmetic regulatory requirements (e.g., ingredient restrictions, safety assessments, labeling, registrations).
- Technical: Familiarity with regulatory databases/PLM, document control, and MS Office/Google Workspace (Excel/Sheets, PowerPoint/Slides).
- Communication: Excellent written and verbal English; Arabic or French is a plus.
- Detail obsessed execution, structured organization, analytical problem solving, stakeholder coordination, clear communication, and a learning mindset.
Benefits
- Premium Medical/Dental/Vision coverage
- Find your Magic Days
- Volunteer Day
- Birthday Leave
- Egg Freezing Benefits
- Employee discounts on all Kayali products
- Quarterly product gifting
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