Records Officer
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Key skills for this role
About the Role
Network. Lead. Exchange.
Key Skills for This Role
Responsibilities
- Organize, maintain, and update physical and digital records to ensure accuracy, completeness, and accessibility
- Manage document lifecycles, classify and index records
- Monitor compliance with internal policies and support archives and retrieval requests
- Coordinate with stakeholders to ensure secure storage and timely disposal of obsolete records
- Prepare simple reports on records status and suggest improvements to records management processes
Requirements
- Strong Record Keeping and Records Management skills
- Skills in Archives and Document Management
- Solid Analytical Skills to review records, identify gaps, and support process improvements
- Proficiency with office productivity and document management software (e.g., MS Office, cloud storage tools) and basic data protection practices
- Excellent attention to detail, time management, and organizational skills, with ability to handle confidential information responsibly
- Relevant experience in records, administration, or office management
- Diploma or degree in Information Management, Library Science, Business Administration, or related field would be beneficial
- Strong written and verbal communication skills in English
Full Job Posting
Role Description
- The Records Officer is a part time role based in Dubai with a hybrid work arrangement, combining on site responsibilities with some work from home flexibility.
- The role involves organizing, maintaining, and updating physical and digital records to ensure accuracy, completeness, and accessibility.
- Day to day tasks include managing document lifecycles, classifying and indexing records, monitoring compliance with internal policies, and supporting archives and retrieval requests from team members.
- The Records Officer will coordinate with various stakeholders to ensure secure storage, timely disposal of obsolete records, and alignment with relevant data protection and confidentiality standards.
- The role also includes preparing simple reports on records status, suggesting improvements to records management processes, and supporting the smooth operation of the networking group’s administrative functions.
Qualifications
- Candidates should possess strong Record Keeping and Records Management skills to maintain accurate, organized, and up to date information.
- Candidates should possess skills in Archives and Document Management to oversee the classification, storage, and retrieval of physical and digital records.
- Candidates should possess solid Analytical Skills to review records, identify gaps, and support process improvements and compliance.
- Candidates should possess proficiency with office productivity and document management software (e.g., MS Office, cloud storage tools) and basic data protection practices.
- Candidates should possess excellent attention to detail, time management, and organizational skills, with the ability to handle confidential information responsibly.
- Relevant experience in records, administration, or office management, and a diploma or degree in Information Management, Library Science, Business Administration, or a related field would be beneficial.
- Strong written and verbal communication skills in English, and the ability to work collaboratively in a diverse, professional environment, would be advantageous.
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