Receptionist & Administrative Assistant (Arabic Speaker)
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Key skills for this role
About the Role
Terracotta Outsourcing seeks a professional Receptionist & Administrative Assistant for their Abu Dhabi office. You will greet visitors, manage calls, coordinate meetings, and provide administrative support.
Key Skills for This Role
Responsibilities
- Greet and welcome visitors, clients, and guests in a professional and friendly manner
- Manage the reception area and ensure it remains organized and presentable at all times
- Answer, screen, and direct incoming phone calls and email inquiries promptly and professionally
- Coordinate meeting room bookings and assist with scheduling appointments and meetings
- Handle incoming and outgoing correspondence, courier services, and deliveries
- Provide administrative support, including document preparation, filing, data entry, and record management
- Assist with office coordination and support various departments with day to day administrative tasks
- Maintain confidentiality and handle sensitive information with discretion
Requirements
- Arabic speaker (fluency in Arabic and English (written and verbal) is essential)
- 2–3 years of experience in a receptionist, front desk, or administrative support role
- Excellent verbal and written communication skills
- Proficient in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
- Strong organizational and multitasking abilities
- Professional appearance and customer service mindset
- Positive attitude, strong interpersonal skills, and a willingness to support the team
- Ability to work independently and manage multiple priorities in a fast paced environment
Full Job Posting
About Terracotta
- Terracotta is a leading outsourcing company in the UAE, delivering recruitment, manpower, visa outsourcing, EOR/PEO, business setup, PRO services, and corporate solutions across the region.
Key Responsibilities
- Greet and welcome visitors, clients, and guests in a professional and friendly manner.
- Manage the reception area and ensure it remains organized and presentable at all times.
- Answer, screen, and direct incoming phone calls and email inquiries promptly and professionally.
- Coordinate meeting room bookings and assist with scheduling appointments and meetings.
- Handle incoming and outgoing correspondence, courier services, and deliveries.
- Provide administrative support, including document preparation, filing, data entry, and record management.
- Assist with office coordination and support various departments with day to day administrative tasks.
- Maintain confidentiality and handle sensitive information with discretion.
Qualifications
- Arabic speaker (fluency in Arabic and English (written and verbal) is essential)
- 2–3 years of experience in a receptionist, front desk, or administrative support role
- Excellent verbal and written communication skills
- Proficient in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
- Strong organizational and multitasking abilities
- Professional appearance and customer service mindset
- Positive attitude, strong interpersonal skills, and a willingness to support the team
- Ability to work independently and manage multiple priorities in a fast paced environment
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