Bid Coordinator & Project Management
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Terracotta Outsourcing is recruiting a Bid Coordinator for a leading international organization in Dubai on a 5-month contract. The role involves coordinating the tender process, managing bid documentation using SharePoint, and liaising with stakeholders.
Key Skills for This Role
Responsibilities
- Coordinate and administer the tender process from receipt through submission
- Manage bid documentation using SharePoint and maintain accurate document control throughout the bid lifecycle
- Establish and maintain bid folders, document repositories, version control, and submission trackers
- Coordinate with technical, commercial, legal, finance, procurement, and other internal stakeholders to ensure all deliverables are received on time
- Organize bid kick off meetings, review meetings, and prepare agendas, minutes, and action trackers
- Monitor bid schedules, submission deadlines, and clarification registers
- Ensure all submission requirements, supporting documentation, declarations, and compliance documents are complete and accurately formatted
- Liaise with internal and external stakeholders to obtain administrative documentation, agreements, and supporting records
- Support the bid team by maintaining high standards of organization, compliance, and document quality
Requirements
- Bachelor's Degree or Diploma in Business Administration, Office Management, Project Administration, or related discipline
- 2–5 years of experience in Bid Administration, Tender Coordination, Proposal Coordination, Document Control, or Project Administration
- Previous experience supporting competitive tender or proposal submissions
- Hands on SharePoint experience is essential
- Strong document management and version control experience
- Excellent Microsoft Office skills (Word, Excel, PowerPoint, and Outlook)
- Exceptional organizational skills with strong attention to detail
- Ability to manage multiple priorities while working to strict deadlines
- Strong communication and stakeholder coordination skills
- Fluent English is required
Full Job Posting
Job Overview
- Terracotta Outsourcing is currently recruiting on behalf of a leading international organization for an experienced Bid coordinator to join a high profile project based in Dubai.
- This is an outsourced position on an initial 5 month contract, with a strong possibility of extension based on project requirements.
Key Responsibilities
- Coordinate and administer the tender process from receipt through submission.
- Manage bid documentation using SharePoint and maintain accurate document control throughout the bid lifecycle.
- Establish and maintain bid folders, document repositories, version control, and submission trackers.
- Coordinate with technical, commercial, legal, finance, procurement, and other internal stakeholders to ensure all deliverables are received on time.
- Organize bid kick off meetings, review meetings, and prepare agendas, minutes, and action trackers.
- Monitor bid schedules, submission deadlines, and clarification registers.
- Ensure all submission requirements, supporting documentation, declarations, and compliance documents are complete and accurately formatted.
- Liaise with internal and external stakeholders to obtain administrative documentation, agreements, and supporting records.
- Support the bid team by maintaining high standards of organization, compliance, and document quality.
Qualifications
- Bachelor's Degree or Diploma in Business Administration, Office Management, Project Administration, or a related discipline.
- 2–5 years of experience in Bid Administration, Tender Coordination, Proposal Coordination, Document Control, or Project Administration.
- Previous experience supporting competitive tender or proposal submissions.
- Hands on SharePoint experience is essential.
- Strong document management and version control experience.
- Excellent Microsoft Office skills (Word, Excel, PowerPoint, and Outlook).
- Exceptional organizational skills with strong attention to detail.
- Ability to manage multiple priorities while working to strict deadlines.
- Strong communication and stakeholder coordination skills.
- Fluent English is required. French language skills would be considered an advantage.
Preferred Industry Background
- Experience within one or more of the following sectors would be highly regarded: Rail, Public Transport, Mobility, Infrastructure, Engineering, Construction.
About the Opportunity
- Full time, onsite role based in Dubai.
- Outsourced contract with the potential for extension.
- Opportunity to work on large scale, high profile infrastructure and transport projects.
- Collaborative, project driven environment with exposure to multidisciplinary teams.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Terracotta Outsourcing
Payroll Manager
Abu Dhabi, UAE
Terracotta Outsourcing is hiring a Payroll Team Lead/Manager to lead payroll operations for EOR and staffing solutions in Abu Dhabi. The role requires 4-8 years of UAE payroll experience, strong knowledge of UAE Labour L
Talent Acquisition Specialist (Arabic Speaker)
Abu Dhabi Emirate, UAE
Terracotta Outsourcing seeks an Arabic-speaking Talent Acquisition Specialist to lead end-to-end recruitment for permanent and executive roles across the Middle East. The role partners with business development and manag
Junior Accountant
Abu Dhabi Emirate, UAE
Terracotta Outsourcing is hiring a Junior Accountant in Abu Dhabi to support day-to-day finance operations. The role involves assisting with accounting activities, reconciliations, and compliance. Candidates should have
Chauffeur & Residence Support Assistant
Abu Dhabi Emirate, UAE
We are looking for a professional, discreet, and dependable Chauffeur & Residence Support Assistant to support a senior diplomatic executive in Abu Dhabi. The role involves VIP transportation, light household support, an
UAE Graduate Trainee (UAEN)-with Family Book
Dubai, UAE
A leading international bank in Dubai seeks UAEN graduates for a Graduate Trainee Programme. This rotational program offers exposure to multiple banking functions, professional development, and long-term career growth. R
Bid Manager (French & English Speaker)
Dubai, UAE
Terracotta Outsourcing is seeking an experienced Bid Manager for a 5-month contract in Dubai. The role involves coordinating competitive bids, managing tender submissions, and collaborating with cross-functional teams. C
HR Onboarding Specialist (Arabic Speaker)
Abu Dhabi, UAE
Terracotta Outsourcing is seeking an Arabic-speaking HR Onboarding Specialist to manage end-to-end onboarding for outsourced employees in Abu Dhabi. The role involves client coordination, visa processing, and HR administ
Human Resources Lead
Abu Dhabi, UAE
Terracotta Outsourcing seeks an experienced Human Resources Lead to oversee the full employee lifecycle, ensure UAE Labour Law compliance, and drive HR initiatives. The role requires 5-8+ years of UAE HR experience with
Payroll Manager
Abu Dhabi, UAE
Talent Acquisition Specialist (Arabic Speaker)
Abu Dhabi Emirate, UAE
Junior Accountant
Abu Dhabi Emirate, UAE
Chauffeur & Residence Support Assistant
Abu Dhabi Emirate, UAE
UAE Graduate Trainee (UAEN)-with Family Book
Dubai, UAE
Bid Manager (French & English Speaker)
Dubai, UAE
HR Onboarding Specialist (Arabic Speaker)
Abu Dhabi, UAE
Human Resources Lead
Abu Dhabi, UAE