Receptionist
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Key skills for this role
About the Role
Yokogawa seeks a Receptionist to manage front desk operations, visitor registration, and administrative support in Abu Dhabi. The role requires a university degree and 1-2 years of experience in a receptionist or administrative support role.
Key Skills for This Role
Responsibilities
- Manage front desk operations, visitor registration, safety induction, and security compliance
- Handle meeting room bookings, telephone inquiries, courier services, and general reception activities
- Coordinate procurement and distribution of office stationery and supplies
- Process employee ID card issuance and replacements
- Manage vendor registration, quotations, purchase requests, and purchase orders
- Maintain vendor compliance records, including ICV, trade licenses, and VAT documentation
- Process invoices through DPROCURE and CONCUR in compliance with company procedures
- Coordinate corporate insurance requirements, including vehicle, employee, and project related insurance
- Arrange employee travel requirements, including visas, flights, accommodation, and transportation
- Provide administrative support for employee benefits, insurance, and mobilization/demobilization activities
- Support Administration and HR teams through document control, reporting, and operational coordination
- Ensure continuity of administrative operations during staff absences
Requirements
- University Degree
- Minimum 1 or 2 years of experience in a receptionist, front desk, or administrative support role
- Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
- Good command of written and spoken English
Full Job Posting
About the Team
- Our 18,000 employees work in over 60 countries with one corporate mission, to 'co innovate tomorrow'.
- We are looking for dynamic colleagues who share our passion for technology and care for our planet.
Job Responsibility
- Manage front desk operations, visitor registration, safety induction, and security compliance.
- Handle meeting room bookings, telephone inquiries, courier services, and general reception activities.
- Coordinate procurement and distribution of office stationery and supplies.
- Process employee ID card issuance and replacements.
- Manage vendor registration, quotations, purchase requests, and purchase orders.
- Maintain vendor compliance records, including ICV, trade licenses, and VAT documentation.
- Process invoices through DPROCURE and CONCUR in compliance with company procedures.
- Coordinate corporate insurance requirements, including vehicle, employee, and project related insurance.
- Arrange employee travel requirements, including visas, flights, accommodation, and transportation.
- Provide administrative support for employee benefits, insurance, and mobilization/demobilization activities.
- Support Administration and HR teams through document control, reporting, and operational coordination.
- Ensure continuity of administrative operations for YEU Dubai and YUAE Sales Departments during staff absences.
Job Qualifications & Experience
- University Degree.
- Minimum 1 or 2 years of experience in a receptionist, front desk, or administrative support role.
- Experience in handling visitors, telephone systems, meeting room coordination, and general office administration.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
- Good command of written and spoken English; Arabic language skills are an advantage.
- Experience working in a corporate or multicultural environment is preferred.
Job Skills & Competencies
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize responsibilities effectively.
- Ability to work independently and under pressure.
- Strong customer service and relationship management skills.
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