Purchasing Supervisor
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Key skills for this role
About the Role
Chinese Palace Group seeks a Purchasing Supervisor to oversee procurement activities, manage supplier relationships, and ensure cost-effective acquisition of goods and services. The role involves inventory management, supplier evaluation, and cross-functional collaboration.
Key Skills for This Role
Responsibilities
- Develop, implement, and monitor procurement strategies and policies to optimize purchasing activities while maintaining quality, cost, and delivery standards
- Source, evaluate, and negotiate with suppliers to obtain the best commercial terms, pricing, and service levels
- Prepare, review, and manage purchase orders, ensuring accuracy, timely issuance, approvals, and follow up until delivery
- Ensure all procurement activities comply with company policies and approved budgets
- Monitor supplier performance based on quality, pricing, delivery timelines, and service standards
- Oversee inventory levels to ensure adequate stock availability while minimizing excess inventory and stock shortages
- Collaborate with warehouse and operations teams to maintain accurate inventory records and stock reconciliation
- Analyze inventory movement, consumption trends, and reorder levels to support efficient procurement planning
- Conduct regular inventory audits and cycle counts to ensure inventory accuracy and identify discrepancies
- Recommend inventory optimization initiatives to reduce waste, spoilage, and carrying costs
- Conduct market research and monitor industry trends to identify new suppliers, products, and cost saving opportunities
- Maintain strong relationships with suppliers and resolve issues related to deliveries, product quality, and pricing
Requirements
- Bachelor's Degree in Supply Chain Management, Business Administration, Accounting, Logistics, or a related field
- Minimum of 3–5 years of procurement or purchasing experience, with at least 1–2 years in a supervisory role, preferably in the hospitality, restaurant, FMCG, or retail industry
- Proven experience in inventory management, stock control, and warehouse coordination
- Strong knowledge of procurement procedures, supplier negotiations, and inventory planning
- Proficient in Microsoft Office, particularly Excel, and ERP/Procurement systems
- Strong analytical, negotiation, organizational, and problem solving skills
- Excellent communication and interpersonal skills
- Ability to work under pressure, manage multiple priorities, and meet deadlines
Full Job Posting
Job Summary
- The Purchase Supervisor is responsible for overseeing the organization's procurement activities to ensure the timely, cost effective, and quality driven acquisition of goods and services.
- The role manages supplier relationships, purchase order processing, inventory control, and procurement compliance while collaborating with internal departments to support operational requirements.
- The Purchase Supervisor also assists in accounting related documentation and continuously identifies opportunities for cost savings and process improvements.
Key Responsibilities
- Develop, implement, and monitor procurement strategies and policies to optimize purchasing activities while maintaining quality, cost, and delivery standards.
- Source, evaluate, and negotiate with suppliers to obtain the best commercial terms, pricing, and service levels.
- Prepare, review, and manage purchase orders, ensuring accuracy, timely issuance, approvals, and follow up until delivery.
- Ensure all procurement activities comply with company policies and approved budgets.
- Monitor supplier performance based on quality, pricing, delivery timelines, and service standards.
- Oversee inventory levels to ensure adequate stock availability while minimizing excess inventory and stock shortages.
- Collaborate with warehouse and operations teams to maintain accurate inventory records and stock reconciliation.
- Analyze inventory movement, consumption trends, and reorder levels to support efficient procurement planning.
- Conduct regular inventory audits and cycle counts to ensure inventory accuracy and identify discrepancies.
- Recommend inventory optimization initiatives to reduce waste, spoilage, and carrying costs.
- Conduct market research and monitor industry trends to identify new suppliers, products, and cost saving opportunities.
- Maintain strong relationships with suppliers and resolve issues related to deliveries, product quality, and pricing.
Qualifications
- Bachelor's Degree in Supply Chain Management, Business Administration, Accounting, Logistics, or a related field.
- Minimum of 3–5 years of procurement or purchasing experience, with at least 1–2 years in a supervisory role, preferably in the hospitality, restaurant, FMCG, or retail industry.
- Proven experience in inventory management, stock control, and warehouse coordination.
- Strong knowledge of procurement procedures, supplier negotiations, and inventory planning.
- Proficient in Microsoft Office, particularly Excel, and ERP/Procurement systems.
- Strong analytical, negotiation, organizational, and problem solving skills.
- Excellent communication and interpersonal skills.
- Ability to work under pressure, manage multiple priorities, and meet deadlines.
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