Property Management Administrator
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Key skills for this role
About the Role
AX CAPITAL Real Estate seeks a Property Management Administrator to support financial, administrative, and reporting operations. The role involves invoicing, lease administration, expense tracking, and reporting, requiring strong attention to detail and Excel skills.
Key Skills for This Role
Responsibilities
- Maintain accurate financial records and reconcile with Finance Department
- Record client payments, owner disbursements, and recurring expenses
- Generate, track, and distribute invoices for property management, renewal, and agency
- Manage collection, recording, and deposit of cheques
- Maintain petty cash records and prepare reconciliations
- Coordinate Ejari registrations for tenancy renewals
- Monitor lease expiries and issue renewal notices
- Prepare weekly and monthly operational and financial reports
Requirements
- Strong attention to detail and high level of accuracy in financial and administrative tasks
- Excellent organizational and time management skills
- Fluent in English (spoken and written)
- Proficiency in Microsoft Excel
- Prior experience working with financial data or in a finance adjacent role is an advantage
- Prior experience in real estate or property management is a plus
- Russian language skills are an advantage
Full Job Posting
Role Overview
- AX CAPITAL / AX MANAGEMENT is seeking a diligent and detail oriented Property Management Administrator to support the Property Management department's financial, administrative, and reporting operations.
Key Responsibilities
- Maintain accurate and up to date financial records, reconciling internal records with the Finance Department on a regular basis.
- Record client payments, owner disbursements, and recurring expenses (Property Management fees, service charges, utilities, and maintenance costs) in a timely and accurate manner.
- Support the processing of owner fund transfers and expense payments, ensuring outstanding balances are verified and required approvals and documentation are in place.
- Generate, track, and distribute invoices, including Property Management, renewal, and agency invoices.
- Ensure timely submission of invoicing documentation to relevant internal stakeholders and the Finance Department.
- Manage the collection, recording, and timely deposit of cheques in line with company procedures.
- Maintain petty cash records and prepare periodic expense reconciliations with supporting documentation for Finance review.
- Coordinate Ejari registrations for tenancy renewals, ensuring fees are collected and registrations completed within required timelines.
- Liaise with the Finance Department to ensure timely payment of utility and government related charges (e.g., DEWA, Ejari, DU).
- Maintain accurate records of company expense card transactions, ensuring all supporting documentation is properly filed and referenced.
- Monitor lease expiries and issue renewal notices within company defined timelines.
- Process tenancy renewals, including invoicing, contract documentation, and updates to internal tracking systems.
Candidate Requirements
- Strong attention to detail and a high level of accuracy in financial and administrative tasks.
- Excellent organizational and time management skills, with the ability to meet recurring deadlines.
- Fluent in English (spoken and written); Russian language skills are an advantage.
- Proficiency in Microsoft Excel is essential.
- Prior experience working with financial data or in a finance adjacent role is an advantage.
- Ability to work collaboratively across departments, particularly with Finance and Property Management teams.
- Prior experience in real estate or property management is a plus.
Salary Range
- AED 4,500–6,500 per month
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