Property & Facilities Coordinator
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Key skills for this role
About the Role
Burtville Development is hiring a Property & Facilities Coordinator to manage facilities services, vendor contracts, and leasing support for residential properties in Abu Dhabi. The role requires 2-4 years of experience in facilities or property management.
Key Skills for This Role
Responsibilities
- Administer and coordinate hard and soft Facilities Management (FM) service contracts
- Monitor FM service providers' performance, contract utilization, variations, and additional works
- Review and process work orders, quotations, and variation requests related to FM contracts and services
- Coordinate with FM service providers and internal stakeholders to ensure quotation accuracy and timely execution
- Monitor FM operational cost centers, expense allocations, and revenue tracking across residential assets
- Process purchase orders, vendor invoices, and payment requests
- Assist in lifecycle planning, preventive maintenance scheduling, CAPEX/OPEX planning
- Maintain records of maintenance activities, service reports, warranties, asset inventories, and FM documentation
- Coordinate preventive and corrective maintenance activities
- Support implementation and monitoring of health, safety, environmental, and compliance requirements
- Provide administrative and operational support to leasing and property management teams
- Coordinate tenant requests, complaints, and maintenance follow ups
Requirements
- Bachelor's degree in Facilities Management, Property Management, Business Administration, Engineering, or a related field
- Minimum 2–4 years of experience in facilities management, property management, real estate operations, or a similar role
- Experience working with residential properties is preferred
- Strong knowledge of FM operations, maintenance coordination, contracts, and vendor management
- Familiarity with lease administration, tenant relations, and property management processes
- Proficiency in Microsoft Office applications, particularly Excel and PowerPoint
- Strong organizational, coordination, and multitasking skills
- Excellent communication and stakeholder management abilities
Full Job Posting
Job Overview
- Burtville Development is looking for a proactive and detail oriented Property & Facilities Coordinator to support the operational management of our residential portfolio in Abu Dhabi.
- The successful candidate will play a key role in coordinating facilities management services, supporting leasing and tenant operations, managing vendors and contractors, and ensuring our properties are maintained to the highest standards.
Facilities Management Operations
- Administer and coordinate hard and soft Facilities Management (FM) service contracts, ensuring compliance with contractual obligations, Service Level Agreements (SLAs), and Key Performance Indicators (KPIs).
- Monitor FM service providers' performance, contract utilization, variations, and additional works to ensure alignment with approved budgets and operational requirements.
- Review and process work orders, quotations, and variation requests related to FM contracts and services.
- Coordinate with FM service providers and internal stakeholders to ensure quotation accuracy, timely execution of works, and proper approval workflows.
- Monitor FM operational cost centers, expense allocations, and revenue tracking across residential assets.
- Process purchase orders, vendor invoices, and payment requests in accordance with company procedures and approved budgets.
- Assist in lifecycle planning, preventive maintenance scheduling, CAPEX/OPEX planning, and tracking of asset improvement initiatives.
- Maintain records of maintenance activities, service reports, warranties, asset inventories, and FM documentation.
- Coordinate preventive and corrective maintenance activities to ensure properties remain safe, operational, and well maintained.
- Support the implementation and monitoring of health, safety, environmental, and compliance requirements across residential properties.
- Assist in preparing operational reports, budget tracking reports, maintenance summaries, and management presentations.
Lease & Space Management Support
- Provide administrative and operational support to the leasing and property management teams.
- Coordinate with the leasing team regarding tenant requirements, occupancy updates, and unit readiness activities.
- Maintain updated tenant records, lease trackers, property databases, and related documentation.
- Support move in and move out processes, including documentation, access coordination, and handover logistics.
- Assist in preparing and processing lease related documentation, tenant correspondence, and operational records.
- Support service charge reconciliation and tenant billing processes in accordance with lease agreements and company procedures.
- Coordinate tenant requests, complaints, and maintenance follow ups to ensure timely communication and resolution.
- Prepare occupancy reports, leasing support reports, and operational summaries for management review.
- Coordinate with internal departments, FM teams, contractors, and external stakeholders to ensure smooth day to day residential operations.
Qualifications & Requirements
- Bachelor's degree in Facilities Management, Property Management, Business Administration, Engineering, or a related field.
- Minimum 2–4 years of experience in facilities management, property management, real estate operations, or a similar role.
- Experience working with residential properties is preferred.
- Strong knowledge of FM operations, maintenance coordination, contracts, and vendor management.
- Familiarity with lease administration, tenant relations, and property management processes.
- Proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
- Strong organizational, coordination, and multitasking skills.
- Excellent communication and stakeholder management abilities.
- Ability to work independently and manage multiple priorities in a fast paced environment.
Work Location
- In person
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